Secretary to the Chief Physician or Head of General Pediatrics Department - 90%

Company Description ##

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The position is attached to the Département de la femme, de l'enfant et de l'adolescent, whose mission is to offer quality care adapted to the needs of women at every stage of their lives and to the health problems faced by newborns, children, and female and male adolescents from birth until the age of 16. It works towards the development of cutting-edge services and specialty competence centers.

The general pediatrics service takes care of the health problems of newborns, children, and female and male adolescents until the end of their growth and contributes to the maintenance of health. Furthermore, it ensures the coordination and postgraduate training of pediatricians.

Job Description ##

Within the general pediatrics service, you will assist the Chief Physician/Head of Service in the administrative management and organization of the department, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors.

You will organize appointments, meetings, and seminars, by managing the electronic calendar of the Chief Physician/Head of Service. You will prepare files, write minutes of meetings, and coordinate the follow-up of decisions made.

You will manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit proposed responses.

While responding to various requests, you will successfully and autonomously carry out administrative activities related to your function, such as schedule management (VRH) for senior physicians, chief residents, and medical interns, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical staff, and the monitoring of the budget allocated to the service and research.

Your proactivity allows you to perform logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training.

Within the team, you will develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs.

Qualifications ##

You hold a diploma from a higher school of commerce and advanced administrative training such as a federal diploma of executive assistant.

You have 3 years of successful experience in a similar position in an executive secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you.

As the patient base is both resident and international, you have a perfect command of French, both spoken and written, and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset.

You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web and very good knowledge of the VRH software. Mastery of the software currently in use at the HUG (DPA, DPI, OPALE, GRECO, and Winscribe) is a significant asset.

Resistant to stress, you are a very organized person and have an excellent sense of priorities. You are flexible and capable of adapting to different work environments and you ensure the efficient coordination of medical activities through your secretariat.

Meticulous, you are used to managing confidential information with the utmost discretion.

Finally, you possess a strong team spirit and actively contribute to collective success.

Additional Information ##

• Start date: 01.11.2026
• Number of positions: 1
• Activity rate: 90%, presence from Monday to Friday
• Function class: 13
• Contract: 12-month fixed-term contract, renewable
• Application deadline: 14.09.2026
• Information request: Mme V. Lopez Sanchez, head of the children's hospital secretariats, [email protected]
• Request for job description: M. C. Clerc, assistant HR, [email protected]

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.