Responsible for Reception / Secretariat

Responsible for Reception / Secretariat The Stiftung Bächtelen is committed to the sustainable integration of adolescents and young adults with difficult access to the labor market. Information about the Stiftung can be found at . As of 1. September 2026 or by arrangement, we are looking for a competent specialist as Responsible*r Secretariat / Reception (m/f/d) 100% The reception is the first point of contact for referring agencies, customers, and employees. It assumes a central hub function, coordinates incoming requests, and ensures their efficient forwarding. The secretariat supports the businesses and the residential area administratively and takes on tasks of management support. Your tasks You are the first point of contact for visitors, clients, and employees and ensure a professional and smooth reception service and ensure the professional management of the reception. You receive telephone inquiries, provide information, and forward them to the responsible department. In addition, you process incoming and outgoing mail, manage the general email address, and manage the meeting rooms. You support the various areas in organizational and administrative matters and undertake general administrative work. You manage the cash register independently and are responsible for the daily cash reconciliation. You create the duty rosters and lead the daily coordination meeting of the secretariat team to ensure daily operations. You instruct employees in a professional measure and accompany them in their daily work routine. Your profile Completed commercial basic training EFZ or equivalent training Several years of professional experience in a comparable function, ideally at the reception Very good MS-Office skills Organizational skills as well as an independent and structured way of working High level of commitment, pronounced sense of responsibility, and reliability High social competence and enjoyment of interacting with people Aptitude for numbers as well as confident handling of cash management Team player, flexible, and solution-oriented personality Very good German skills in speaking and writing What awaits you with us A varied and responsible activity in a meaningful working environment Room for co-creation as well as professional and personal development A dedicated and collegial team that is looking forward to your reinforcement An open corporate culture with short decision-making paths Inexpensive catering options in our company's own canteen Free parking spaces directly on site Interested? Then we look forward to getting to know you. If you have any questions, Blanca Ramos, Head of Secretariat / Reception, will be happy to provide information at Tel. Apply here jpidade7f95jm jit0727jm jiy26jm