Employee for Reception and Administration Wanted!

Employee for Reception & Administration (40%) Your main tasks at a glance -First point of contact for visitors, employees and external partners -Responsibility for the reception as well as general office organization -Support in the areas of administration, shipping and accounting -Coordination of orders, infrastructure and internal services -Ensuring professional and smooth office management Your area of responsibility: -Reception & Office Management -Friendly reception and care of visitors, customers and external service providers -Reception and forwarding of phone calls as well as processing of the central e-mail inbox -Organization and administration of meeting rooms and visitor registrations -Coordination of office supplies, beverages, fruits and other consumables -Administration of access media such as keys, badges and temporary access authorizations -Care and organization of pool laptops as well as coordination with IT for technical concerns -Reservation of rental vehicles and support for organizational matters of the internal service -Contact person for building and office administration as well as coordination of service requests and tickets -Support for the administration team in general administrative tasks Shipping & Mail: -Organization and processing of daily mail and package traffic -Reception, distribution and shipping of letters and packages -Creation of shipping documents and franking -Coordination of national and international courier and express shipments -Administration and organization of return and shipping labels Administration & Accounting -Review, recording and forwarding of creditor invoices -Preparation of invoices for accounting as well as support in administrative financial processes -Processing of payment reminders and dunning notices in cooperation with internal and external offices -Administration and tracking of orders as well as supplier master data -Support in procurement and supplier processes via digital purchasing systems What you bring: -Commercial training or comparable professional experience in the reception, assistant or administration area -Strong service and customer orientation -Independent, structured and reliable way of working -Organizational talent as well as enjoyment of varied tasks -Good IT user skills and secure handling of common office programs -Professional appearance as well as very good communication skills -Teamwork, flexibility and hands-on mentality