HR Coordinator

• 06 août 2026 • 80% • Indefinite duration • Possible • Genève As part of its activities in Switzerland, an international company is looking for its future: HR Coordinator Reporting to the Finance Department and working in close collaboration with managers, local teams, as well as the Group's international HR contacts, you will ensure Human Resources management for the various Swiss entities. As a key and local HR contact, you will support employees and managers throughout the employee life cycle. You will work within a particularly broad generalist HR scope, covering notably manager support, personnel administration, payroll, social insurance, recruitment, reporting, audits, as well as local and international HR projects. You will be required to simultaneously manage various, sensitive, and sometimes urgent requests, while guaranteeing data reliability, meeting deadlines, and compliance with Swiss legislation. This position is intended for an autonomous, organized, rigorous, and versatile person. Your main responsibilities Support for employees and managers • Advise managers on daily HR issues • Support employees during the various stages of their professional career • Participate in the management of sensitive individual situations, conflicts, and relational issues. • Ensure the application of internal procedures and Swiss labor legislation • Contribute to maintaining a positive working climate and close HR communication Reporting, Group coordination and HR projects • Prepare and update HR dashboards and reports for Switzerland as well as for other countries in the Group • Collect, control, and transmit HR data and information requested by the Group, respecting deadlines and internal requirements • Respond to ad hoc requests from the Group concerning employees, headcount, payroll, social benefits, absences, or local HR processes • Ensure coordination with international HR contacts and ensure the reliability of the communicated data • Update organizational charts as well as employee data in the HR systems. • Participate in the deployment and improvement of HR tools and processes • Contribute to local and international HR projects of the Group • Participate in the implementation of training actions, skills development, and employee engagement • Identify and propose improvements aimed at simplifying and making HR processes more reliable Recruitment and integration • Gather and analyze recruitment needs with managers • Write and publish job offers • Ensure the follow-up of applications, pre-selections, and interviews • Support managers in the selection process • Prepare employment proposals and employment contracts • Organize the administrative and operational integration of new employees • Ensure the follow-up of probation periods and the various stages of integration • Manage the recruitment and follow-up of interns, apprentices, temporary staff, and fixed-term contracts • Ensure coordination with schools, universities, recruitment agencies, and external partners Personnel administration • Manage the entire employee life cycle, from entry to departure • Draft employment contracts, amendments, work certificates, attestations, and other HR documents • Create, maintain, and guarantee the compliance of personnel files • Manage affiliations and deregistrations with social insurance and partner organizations • Ensure the follow-up of work and residence permits, particularly for cross-border and international employees • Track absences, holidays, maternity leave, sick leave, and accidents • Respond to questions from employees and managers regarding internal policies, social insurance, and Swiss labor law • Ensure the administrative follow-up of entries, transfers, changes in activity rates, promotions, and departures • Guarantee the confidentiality and reliability of personal and contractual data Payroll and social insurance • Prepare, control, and transmit monthly payroll variables • Collaborate with external providers and financial teams to guarantee the accuracy and compliance of salaries • Perform monthly payroll controls and ensure the follow-up of any corrections • Manage declarations to social insurance: AVS, LAA, IJM, APG, LPP and family allowances • Ensure the follow-up of withholding tax and specific situations of cross-border employees • Participate in monthly and annual closings as well as the preparation of salary certificates • Prepare the documents and supporting evidence necessary for internal and external audits • Collaborate with accounting and financial teams as part of controls, reconciliations, and closings related to personnel costs Cross-functional subjects related to the working environment • Intervene on different cross-functional subjects necessary for the smooth daily operation of the offices • Manage or coordinate the allocation of parking spaces and associated requests • Contribute to the layout of workstations and the implementation of suitable ergonomic solutions • Participate in the organization of internal events, particularly end-of-year events • Ensure, in collaboration with the relevant contacts, the safety, comfort, and good working conditions of employees Profile sought & competencies: • Higher education in Human Resources