Administrative Assistant - Child Services at 80%

Your mission

As part of a temporary mission of several months to be filled from the beginning of the month of October, we are looking for an Administrative Assistant at 80% to strengthen a service active in the field of childhood. You will ensure the daily administrative support of the service and its various institutions, in a dynamic environment requiring reactivity, rigor and the ability to manage several requests simultaneously. Your main missions: Draft and ensure the follow-up of letters and communications intended for the various institutions; Manage orders of consumables necessary for the functioning of the structures; Keep up to date the lists and data relating to children, notably for the organization and ordering of meals; Regularly perform entries, updates and data movements on Excel; Answer telephone calls and provide information to families; Ensure the follow-up of several email inboxes and process various requests; Receive staff absence announcements from the beginning of the day and coordinate replacement needs; Participate more broadly in the proper administrative and organizational functioning of the service. Conditions: Activity rate: 80%; Start date: beginning of October 2026; Temporary mission of several months; Possible organization over 4 days with Wednesday off or distribution of the 80% over 5 days; The position requires availability from 6:00 AM to ensure the management of absences and replacements.

Your profile

Previous experience in an administrative or coordination function; Very good mastery of Excel, notably for the regular management and updating of tables and lists; Very good mastery of Outlook and ease in the simultaneous management of several email inboxes; Excellent organizational and prioritization skills; Great reactivity and ability to manage unforeseen events; Rigor and reliability in the processing of information; Ease on the telephone and excellent sense of service to inform families; Ability to work autonomously while collaborating with several interlocutors and institutions; Availability and flexibility indispensable given the early morning hours related to the function.