Trustee Specialist as HR, Finance & Admin Specialist (70-100%) (a)

Do you want to use not only your knowledge and experience in the HR and finance as well as admin area, but also your organizational talent and penchant for writing in different languages? Is your passion the business operations area, do you love a versatile job in a dynamic team where you can continuously expand and deepen your knowledge? Then this role is made for you. Sogema Software is a leading Swiss provider of smart software solutions in Enterprise Asset, Facility, and Real Estate Management. We combine technology, economy, and IT to create holistic, practical solutions for our customers in industry, public institutions, and service companies. To strengthen our team, we are looking for an engaged, independent, and organizationally strong personality immediately or by agreement. HR, Finance & Admin Specialist (70–100%) (a) Your tasks In this versatile pivot function, you ensure a smooth process of our administrative, financial, and organizational processes. Office Management & Administration Responsibility for the telephone exchange and general correspondence Maintenance of the central business mailbox Reception and care of customers, partners, and guests Appointment and calendar coordination Organization of meetings, workshops, customer visits, and company events Management of office supplies, marketing materials, and infrastructure Maintenance and organization of project and business documentation Project Management Office Administrative and organizational relief of project managers Processing of special tasks and internal projects Support for internal optimization and digitization initiatives Sales & Marketing Support Support for the sales team in offers and tenders Maintenance of CRM and customer data Support for marketing campaigns and events Collaboration on the creation of social media posts and content Maintenance and updating of the company website Support in product and employer branding HR Administration HR administration along the entire Employee Life Cycle Support in recruitment and applicant management Creation of employment contracts, confirmations, and certificates Management of vacation, absence, and personnel data Support during the onboarding of new employees Coordination of further training and personnel documents Finance and Accounting Posting, recording, and verification of creditor and debtor invoices according to the KMU accounting plan and recording payments (approx. ½ day per month) Monthly invoicing of projects, licenses, and services (approx. 2 days per month) What you bring Basic commercial training EFZ and business management further education at HF/FH level Several years of professional experience in a similar function, in a SME, in the IT sector, engineering office, or consulting company, which is active in project business Skilled in posting supplier invoices and HR administration as well as recruitment in the commercial/technical area Very good knowledge of MS Office applications, ERP, and KI apps Stylistically secure German C2, French C1, and English C1 knowledge are applied daily Independent, structured, and precise way of working High service orientation and organizational skill Affinity for digital systems and modern work processes What we offer A varied and responsible function Broad range of tasks with a lot of personal responsibility Short decision-making paths and direct collaboration with management Modern working tools including KI, which is used daily and supports us Flexible working hours and 5 weeks of vacation (up to 8 weeks with clever time management) Above-average social benefits (more % are paid into the BVG, UVG, NBU, and KTG are given away) Development opportunities in a growing company A motivated and collegial team that is motivated and works very well together across regions, helps each other, and is happy to welcome new team members Centrally located workplace with a modern office and S-Bahn stop behind the building Do you want to get involved in the business operations area in a dynamic SME on a daily basis in the above-mentioned areas in three languages and achieve something? Then we look forward to your application. For this position, only direct applications are accepted. (a) We address everyone. We live diversity, love international, and are against any discrimination.