Head of Personnel Administration and Assistant to the Executive Management

In this versatile position, you will take on a central role in personnel administration with a clear focus on payroll. Around 80 percent of your activities will consist of the independent management of personnel administration in close coordination with the accounting department. The remaining 20 percent comprise direct support for the Managing Director as well as organizational and administrative tasks.

We are looking for a personality who not only performs their tasks reliably but also thinks ahead, takes responsibility, and recognizes on their own where there is a need for support or action.

Your tasks

• Responsibility for the entire personnel administration from entry to exit
• Execution of the monthly payroll processing for the company as well as for a sister company
• Support for employees regarding administrative and personnel-related concerns
• Coordination with social insurance providers, authorities, and external partners
• Preparation of employment contracts, work certificates, confirmations, statistics, and evaluations
• Management of time recording and absence management
• Organization of employee events and other internal events
• Direct support of the Managing Director in daily business
• Schedule planning, correspondence, and organizational tasks
• Organization of sessions, meetings, and events
• Support with projects and special tasks
• Taking over confidential and responsible dossiers
• Recognizing optimization potential and contributing own ideas and initiatives

Your profile

• Commercial training with further education in HR with a federal diploma (eidgenössischem Fachausweis)
• Several years of professional experience in a comparable function with sound experience in payroll in an SME
• Very good knowledge of personnel administration and handling confidential personnel data
• Independent, structured, and reliable way of working
• Pronounced sense of responsibility and high punctuality regarding deadlines
• Organizational talent and enjoyment of a versatile hub function
• Proactivity and willingness to think beyond one's own area of responsibility
• Discreet, loyal, and service-oriented personality
• Proficient German language skills in speaking and writing
• Good MS Office skills

Your perspectives

• Responsible key position in an established Swiss family business
• Direct reporting and close cooperation with the Managing Director
• High individual responsibility and short decision-making paths
• Much scope for design and the possibility to contribute own ideas
• Comprehensive personal induction by the long-term job holder
• Air-conditioned private office
• Good accessibility via public transport
• Parking spaces available

We look forward to contacting you and are available at any time for further information. Call Melanie Decker.

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