Employee Administration and Executive Assistant (40 %)

About us

Die Spielzeit – Psychologie & Beratung ( ) is a specialized psychological and psychotherapeutic center in Zürich. For over 40 years, we have been supporting children, adolescents, and adults with disabilities, neurodiversity, or illness, as well as their families and caregivers.

In addition to psychotherapy, diagnostics, and counseling, we offer case consultations, supervisions, and training to professionals and institutions. Die Spielzeit is a project of the non-profit Swiss foundation The M.-L. von Franz Institute for Studies in Synchronicity (MLFI).

To complement our assistant team, we are looking for a reliable and service-oriented personality as of 1 January 2027 or by arrangement. You will support the Managing Director of Die Spielzeit and the MLFI in administrative and organizational matters. You will coordinate your tasks and priorities in everyday work with the existing Executive Assistant (80%).

Your tasks

Your tasks include:

• Coordination of treatment appointments and meetings as well as calendar maintenance
• Processing of inquiries as well as management of internal and external correspondence
• Creation, processing, and management of documents and data
• Organization and coordination of internal administrative processes
• Preparation and follow-up of meetings, participation in projects, events, and special occasions

What you bring with you

• Completed commercial training or comparable qualification
• Professional experience in executive assistance or a demanding administrative function
• Very good and stylish German language skills in speaking and writing; confident use of Microsoft 365
• Structured, careful, and proactive way of working as well as strong organizational skills
• High sense of responsibility, reliability, and discretion
• Binding, service-oriented demeanor and enjoyment of interdisciplinary cooperation

What we offer you

• A versatile and responsible activity
• An appreciative, collegial, and interdisciplinary working environment
• A meaningful task in a specialized psychological and non-profit environment
• Short decision-making paths and the opportunity to actively help shape internal processes
• A careful introduction and clearly regulated cooperation within the assistant team
• A workplace in Zürich that is easily accessible by public transport

Workload and working days

The workload is 40 % and is distributed over two fixed working days per week: Friday as well as another, mutually agreed working day on Tuesday, Wednesday, or Thursday.

Work location

The work location is Die Spielzeit at Spyristrasse 7 in 8044 Zürich. The activity is carried out entirely on-site; home office is not provided for this position.

Your application

Have we sparked your interest? Then we look forward to receiving your complete application documents via e-mail to: Rilana Trachsel, Executive Assistant.

Spielzeit Psychologie & Beratung

Spyristrasse 7 / CH-8044 Zürich

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