ASAP - Office Manager (m/f/d) 100%

• Fixed-term assignment for 4 months
• 100 % on-site

About Our Client ##

For our client, an internationally active company in the Financial Services sector based in Zug, we are looking for an experienced Office Manager (m/f/d). The company employs staff in several European locations and places great importance on professionalism, service orientation, and efficient office organization.

Job Description ##

• Responsibility for daily office management and the efficient organization of administrative processes
• Coordination of office infrastructure, facility topics, workplace management, and external service providers
• Main contact person for suppliers, building management, and external service partners
• Organization of internal meetings, workshops, management visits, and company events
• Administrative support for executives and teams
• Coordination of business trips, hotel bookings, and meeting logistics
• Management of office supplies, catering, and equipment including ordering and inventory
• Processing of correspondence, document management, and archiving processes
• Support with onboarding new employees as well as with administrative HR processes
• Collaboration with internal and external stakeholders
• Continuous optimization of office processes and administrative workflows
• Ensuring a professional and welcoming work environment for employees and guests

The Successful Applicant ##

• Several years of experience in office management, in an administrative function, or as an Executive Assistant
• Strong organizational skills as well as a structured and independent way of working
• Very good communication and stakeholder management skills
• High sense of responsibility as well as a professional and discreet demeanor
• Service-oriented personality with a hands-on mentality
• Experience in collaborating with external service providers and suppliers
• Very good knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, and Teams)
• German and English in spoken and written form; other languages are an advantage

What's on Offer ##

• Varied position with a high degree of personal responsibility
• Broad range of tasks and much room for design
• Collaboration with various internal and external stakeholders
• Dynamic and professional working environment in a central location in Zug

Quote job ref

JN-102026-7117606

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

Financial Services

Where

Zug

Contract Type

Interim

Job Reference

JN-102026-7117606