Legal and Finance Assistant 60% - 100%

• Permanent position in Lausanne • Versatile & interesting position in administration, legal and finance About Our Client ## Our client is a company active in the real estate investment fund sector, located in Lausanne. Job Description ## As a Finance and Legal Assistant, you will have the following responsibilities: Administrative management and coordination • Management of all administrative and organizational activities, including the preparation and coordination of meetings, calendar management, room reservations, preparation of agendas as well as the monitoring of deadlines and actions. • Management of correspondence, invoice tracking, proofreading and formatting of documents, as well as the drafting of letters and administrative documents. • Organization and structuring of electronic and physical documentation, with the implementation and improvement of efficient filing systems, particularly within the framework of document digitalization projects. • Coordination of participation in conferences, training, and professional events, including the management of registrations, planning, and administrative follow-up. • Creation, harmonization, and updating of document templates and communication materials in accordance with company standards. Legal Support • Preparation and coordination of documentation required for internal controls, audits, and regulatory reviews, including the collection of information from various departments. • Regulatory and legal monitoring, preparation of summaries, and participation in the organization of internal training related to compliance. • Management and monitoring of various annual declarations and regulatory certificates, including signature requests and necessary follow-ups. • Updating and monitoring of checklists, internal registers, and compliance documentation. • Contribution to the development, updating, and dissemination of internal guidelines and procedures. • Management of the secretariat for various internal committees and coordination of associated documents. Support to the Finance Department • Coordination and monitoring of financial calendars to ensure compliance with deadlines related to closings, audits, tax obligations, regulatory reporting, and management reporting. • Development and updating of dashboards consolidating key indicators from different financial teams. • Participation in the preparation of financial presentations intended for management and governance bodies. • Administrative coordination with external auditors, banking partners, and various stakeholders during annual audits. • Support in the monitoring of cross-functional projects, particularly those related to digital transformation, information systems, and the continuous improvement of financial and operational processes. The Successful Applicant ## As a Finance and Legal Assistant, you have the following profile: \* CFC as a commercial employee or equivalent training \* At least 10 years of professional experience in a similar position \* Mastery of latest-generation IT tools (MS Office suite, Teams, Onedrive, etc.). Knowledge of Artificial Intelligence tools is an asset \* Experience in the financial and legal field is an asset \* Language: fluent French. German is an asset \* Rigor and attention to detail \* Analytical and critical thinking skills \* Excellent writing skills \* Sense of confidentiality \* Autonomy, sense of initiative, and ability to interact with different departments \* Very organized and flexible person What's on Offer ## Our client offers you: • A permanent position in Lausanne with a flexible workload between 60% and 100%; • A good working atmosphere within the team; • An opportunity to develop your skills in the financial services sector. If this Finance and Legal Assistant position matches your profile, do not hesitate to send your application. Quote job ref JN-072026-7074461 Job Function Legal Specialisation Company Secretarial Industry Property Where Lausanne Contract Type Permanent Job Reference JN-072026-7074461