Secretary for a plastering-painting company

Your mission

Answering telephone calls and emails Welcoming and informing customers Managing mail and correspondence Preparing and sending offers and quotes Drawing up invoices and progress reports Performing payment reminders Entering and tracking material orders Organizing and managing appointments Keeping client and supplier files up to date Preparing administrative documents for construction sites Performing measurements and surveys as needed Tracking employees' working hours Preparing the necessary elements for payroll management Tracking absences, holidays, and sick leave of personnel Filing and archiving documents Ensuring administrative follow-up of construction sites Communicating with clients, suppliers, architects, and other stakeholders Following up on permit requests, documents, and certificates as needed Managing the day-to-day administrative tasks of the company Assisting management in the organization and follow-up of the company

Your profile

Confirmed experience in a plastering-painting company, ideally 10 years or more Good knowledge of the construction field and the functioning of construction sites Very good mastery of administrative tasks Mastery of Baubit and Atrois software Good mastery of IT tools and the Office suite Knowing how to prepare and follow up on offers and quotes Knowing how to draw up invoices and progress reports Knowing how to perform measurements and site surveys Knowledge of accounts receivable follow-up and reminders Good organization and ability to manage several files simultaneously Autonomy in work and sense of responsibility Conscientious, rigorous, and reliable person Good management of priorities and deadlines Comfort with numbers Good writing skills and excellent spelling Ease of communication with clients, suppliers, architects, and collaborators Ability to work autonomously while collaborating with management and teams Resistance to stress and ability to manage unforeseen events Discretion and respect for confidentiality Spirit of initiative and ability to find solutions Sense of service and good contact with customers Driver's license and vehicle, an asset Fluent French, both spoken and written Ideally living in the canton of Vaud