Office Manager and Executive Assistant 100%

Office Manager and Executive Assistant (m/w/d) 100% Introduction Entrydell SA is a dynamic and growing company based in Switzerland. To strengthen our team, we are looking for a dedicated and organized Office Manager and Executive Assistant (m/w/d) in full-time (100%). If you are looking for a versatile role in a professional environment, we look forward to getting to know you! Your tasks Office Management & Administration Responsibility for the smooth operation and organization of the office First point of contact for internal and external administrative matters Management of office infrastructure, coordination of maintenance, repairs as well as external service providers and suppliers Ensuring the availability of office materials, inventory management and procurement management Organization of mail, courier services and general correspondence Management of physical and digital filing systems as well as document archiving Financial and Compliance Administration Support for ongoing accounting and maintenance of financial documents Processing of invoices, expenses and payment instructions. Support in creditor and debtor processes as well as reconciliation of bank transactions in cooperation with Finance/Accounting Administrative preparation and review of payment documents. Support in compliance checks, documentation requirements and internal control processes. Collaboration with external trustees, accountants and internal stakeholders Executive Assistance Comprehensive support for the management in day-to-day business. Coordination of appointments, meetings and international business trips. Preparation of meetings, presentations and decision-making bases. Creation and management of correspondence as well as confidential documents Contact person for sensitive and confidential matters HR and Employee Support Support in onboarding and offboarding processes. Coordination of workplace and system access as well as work equipment. Administrative support in the areas of insurance, payroll coordination and personnel administration. Organization of internal meetings, events and office activities. Ensuring a professional, efficient and service-oriented work environment Qualifications & Requirements Education Commercial basic training, specialist certificate or comparable training in the field of Business Administration, Office Management, Finance or HR. Further training in the field of Executive Assistance, Office Management, Accounting or Personnel Administration is an advantage Professional experience At least 5-10 years of professional experience in a comparable function as Office Manager, Executive Assistant or Administrative Manager. Proven experience in supporting management members or Senior Executives. Experience in financial administration, accounting, invoicing and payment processing. Knowledge of compliance requirements, internal control systems and administrative governance processes is an advantage. Experience in an international corporate environment, ideally in the financial, service or trade sector. Technical competencies Very good knowledge in Office Management, Administration and Organizational Management. Knowledge in invoicing, creditor and debtor administration as well as reconciliation of bank transactions. Experience in collaborating with trustees, accountants and external service providers Secure handling of MS Office (especially Outlook, Word, Excel and PowerPoint) Experience with ERP, accounting or document management systems is an advantage Language skills German at native language level or negotiation-secure (C2) Very good English skills in word and writing (at least C1) Russian language skills are an advantage Personal competencies Distinct organizational skills as well as high service and solution orientation. High integrity, discretion and trustworthiness in handling sensitive and confidential information Independent, structured and precise working method with high detail accuracy Ability to set priorities and coordinate multiple tasks efficiently in parallel. Proactive personality with pronounced sense of responsibility and hands-on mentality. Stress resistance and flexibility in a dynamic and international work environment Special requirements High affinity for compliance, governance and documentation requirements. Reliability and accuracy in financially relevant and administrative processes Ability to act as a central interface between management, employees, external service providers and business partners Application information Have we aroused your interest? Then we look forward to your application via our online application system. Become part of Entrydell SA and shape the future with us! jpidc9d4314jm jit0626jm jiy26jm