Administrative and Financial Manager - NCCR Separations

EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and is ranked in the global top 20 in many academic rankings. EPFL has more than 6'500 staff members who bring to life the three main missions of the School: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from more than 120 different nationalities. Administrative and Financial Manager - NCCR Separations (80%) Mission The national research pole << NCCR Separation >> is a Swiss national-scale project primarily funded by the Swiss National Science Foundation. It brings together many high-level researchers from across the country and aims to develop new techniques in separation sciences and to accelerate technology transfer in order to achieve Switzerland's sustainable development goals and accelerate the march towards global climate neutrality. EPFL, which leads this project, is looking for an administrative and financial manager to manage financial operations. The main mission of this position consists of centralizing and consolidating financial information related to the project within EPFL as well as with external partners. Main tasks and responsibilities Financial Management Ensure the financial management and accounting of the NCCR Separations project. Participate in the preparation, monitoring and management of the budget in close collaboration with the NCCR management and the Program Managers. Ensure the budget monitoring of the various partner institutions and prepare internal and external financial reports. Manage the collection, verification, reimbursement and accounting of project expenses in collaboration with all partners. Collect, control and maintain the financial data necessary for the interim and final reports intended for the Swiss National Science Foundation (SNSF) via the reporting portal. Prepare, coordinate and ensure the follow-up of SNSF financial audits. Collaborate with EPFL central services and consortium partners on all financial and administrative matters. Administration and coordination Ensure administrative support for the NCCR, notably the organization of meetings, the preparation of agendas and minutes, the management of mailing lists and the follow-up of documentation. Provide administrative support to the management team (Program Manager, Communication Officer, KTT Officer, Data Manager, Scientific Officer) as needed. Participate in recruitment procedures and ensure administrative follow-up of human resources (publication of offers, onboarding, offboarding, accreditations, tracking of absences) in coordination with the relevant HR services. Coordinate the logistical organization of NCCR events (workshops, training, retreats, meetings, general assemblies and scientific events). Support the organization of travel, visits, scientific stays, exchange programs, fellowships and secondments of NCCR members. Contribute to the transversal tasks of the ECO unit and participate, as needed, in transversal EPFL projects. Profile Training in accounting, finance, management or commercial training completed with several years of experience in a similar function. Proven experience in the financial and administrative management of scientific projects or projects of comparable scale. Experience in fiduciary or auditing is an asset. Excellent command of French and English, both spoken and written. Very good command of office tools (Microsoft Office), with an excellent command of Excel. Excellent organizational skills and ability to manage multiple priorities simultaneously in a dynamic and multi-partner environment. Great rigor, sense of organization and respect for deadlines, especially in budget and administrative follow-up. Spirit of initiative, autonomy and sense of service. Excellent interpersonal skills and ability to collaborate with various interlocutors (management, researchers, professors, institutional partners, auditors and administrative services). Dynamic, reliable, discreet personality demonstrating a high level of integrity. Assets Experience with EPFL administrative and financial tools (GrantsDB, mySNF or similar tools). Experience in the administrative management of a research consortium or an SNSF-funded project. Experience in international logistical coordination or academic program management. We offer Multicultural and stimulating professional environment Pleasant atmosphere and working environment Attractive working conditions Possibility to follow internal training according to the needs of the position Further information can be obtained from Mr. Pierre-Yves Bolinger (Write an email (< >)) Information Start date: As soon as possible Occupation rate: 80% - 2 days in Sion and 2 days in Lausanne Type of contract: Fixed-term contract Duration: 1 year, renewable Reference: 2335 jpid754ba14jm jpit0727jm jpiy26jm