Secretary to the Head of Department - 80% or 100%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. With more than 1-300 employees, the Département de psychiatrie fulfills a triple mission focused on the treatment of mental disorders, training, and research. Job Description ## As part of a fixed-term replacement for 7 months, you will be reporting directly to the head of department; you will organize appointments and meetings by managing his agenda. You will write the minutes of various departmental meetings and coordinate the follow-up of decisions made. You will work with a high degree of autonomy, while knowing how to collaborate with internal and external interlocutors at the HUG. You will carry out administrative activities related to your function, such as managing the schedules (VRH) of doctors and secretaries, and support the senior physician in charge of organizing hospital on-call duties in this task. You will also participate in the recruitment process of new intern doctors and organize the meetings of the Department's training pathway commission. Qualifications ## You hold a CFC as a commercial employee or an equivalent title and possess a federal diploma as an executive assistant. You have three to five years of successful experience in a similar position within a secretariat. You have perfect command of French, both spoken and written, and a proven writing ability. Mastery of English is a major asset. You have very good computer skills (ECDL Advanced level in Word, Excel, Powerpoint, Outlook, and Web is required) as well as software currently in use at the HUG. You are an autonomous and trustworthy person, having a sense of responsibility and organization. You know how to manage priorities and take initiatives, within the respect of the legal framework and current rules. Additional Information ## • Place of work: Site de Belle-Idée • Start date: 15/10/2026 or to be agreed • Number of positions: 1 • Activity rate: 80% or 100% • Function class: 13 • Contract: CDD of 7 months • Application deadline: 15.08.2026 • Request for information: Pr Stefan Kaiser, Chef de département, [email protected], tel 022 305 51 04 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This announcement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be taken into account. Paper and email applications will not be processed.