Assistant to the Head of Nursing of the Private Division - 80%

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The Private Division of the HUG guarantees access to therapies and treatments at the cutting edge of medical research and high-end hospitality services. It is divided into seven care units that cover more than 24 specialties in medicine and surgery and offers patients quality welcome and care, state-of-the-art services and access to an ultra-high-performance technical platform, while ensuring their comfort and well-being.
Assistant to the Head of Nursing of the Private Division - 80%
Reporting directly to the Head of Nursing (RS), you will ensure the complete organization and management of the Private Division (DP) nursing secretariat with a high level of autonomy, efficiency and reliability. Your knowledge of the institution, its processes and its challenges allows you to intervene in a relevant and consistent manner in the follow-up of files and the coordination of activities.
In this capacity, you will ensure the coordination of the activities of the Head of Nursing and contribute to the smooth running of the Private Division. You will organize and manage the scheduling, coordinate meetings and ensure their complete follow-up: preparation of agendas, collection and consolidation of information, follow-up of files, drafting of minutes and implementation of decision follow-up.
As a true organizational partner to the Head of Nursing, you will participate in the follow-up of strategic priorities, project coordination and deadline management. You will ensure the updating of dashboards, the monitoring of indicators related notably to staff, resources and budgets, and ensure the efficient circulation of information between the different stakeholders involved.
In close collaboration with the nursing managers of the Private Division, you will coordinate the monitoring of schedules and absences of team leaders and contribute to the integration as well as the administrative support of new staff according to the delegations defined by your hierarchy.
Thanks to your interpersonal skills and your cross-functional vision of activities, you play a key interface role between nursing teams, support services, internal and external partners. You ensure the consistency of the actions carried out, promote collaboration and actively contribute to the advancement of projects and institutional files.
You provide organizational, communicative and coordination support indispensable to the conduct of the division's activities and projects. Through your ability to anticipate, prioritize and analyze situations, you are a central actor in the follow-up of complex files and the implementation of decisions.
Your professionalism, your autonomy, your sense of initiative and your ability to coordinate multiple interlocutors allow you to evolve in a demanding environment, while guaranteeing the confidentiality of the information processed and compliance with institutional rules.
Qualifications
Holder of a CFC as a commercial employee completed with administrative training at the federal certificate level of executive assistant or medical secretariat training, you have at least five years of successful experience in the complete management of a secretariat, ideally for a management and in healthcare. You perfectly master the French language both orally and in writing and possess excellent writing skills. Mastery of English or German is required. Knowledge of another language is an asset.
Ideally, you have knowledge of the HUG, their organization, their processes and their challenges, which allows you to intervene with relevance and to be quickly operational, or from a similar environment. You work autonomously, know how to make decisions without constant supervision and anticipate the needs of your interlocutors. Your analytical mind and your strategic vision allow you to structure information, prioritize objectives and actively contribute to the projects of the division.
You master common IT tools, notably Word (ECDL Advanced level or equivalent), Excel, PowerPoint, the Standard Web and Microsoft 365 collaborative tools (OneDrive, Teams, SharePoint). Experience with SmartRecruiters, Vision RH or e-Process applications constitutes an important advantage.
Additional Information
Start date:
Number of positions: 1
Activity rate: 80%
Function class: 12
Contract: CDI
Application deadline:
Request for information: M J-YWojtasikiewicz, head of nursing of the Private Division, tel. .
Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.
This advertisement is addressed equally to women and men.
Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.
Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidd9c76b5jm jpit0936jm jpiy26jm