Medical Secretary (male or female) at the Centre des affections hépatobiliaires et pancréatiques - 50%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The Centre des affections hépato-biliaires et pancréatiques (CHBP) is a reference center in Switzerland. More than 1700 cases are discussed there per year. It manages patients suffering from diseases of the liver, bile ducts, pancreas and the digestive tract. These files are most often complex or require the opinion of several specialists. The center is recognized for the excellence of care as well as the speed and reactivity of patient management. Job Description ## You ensure the organization, preparation and complete constitution of patient files and publication of the presented patient lists, the smooth running and monitoring of multidisciplinary colloquia, the forum, and the colo-rectal metastasis (MCR) colloquium of the Centre hépatobiliaire. You autonomously ensure the preparation of the forums and the MCR colloquium and enter the treatment proposals formulated for each patient into the computerized patient file (DPI) during these meetings. You assist the CHBP team in all administrative aspects of their activities: organization of meetings, drafting of minutes, document management, updating databases, telephone reception, as well as any other administrative task necessary for the smooth running of the service. Qualifications ## You hold a CFC as a commercial employee and/or a medical secretary diploma, or any training deemed equivalent. You have successful experience of at least two years in a similar position within a medical secretariat. You have a perfect command of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Knowledge of English is an asset. You hold the ECDL advanced certificate for Word and standard for Excel, Powerpoint, Outlook and Web. Furthermore, you possess very good knowledge of the software in use at the HUG (in particular DPA, DPI, OPALE). While having a good sense of organization and priorities, you demonstrate autonomy, rigor and precision in the tasks entrusted to you. You possess ease in exchanges with healthcare professionals and external partners. You have a good command of medical vocabulary and an interest in the hospital environment. You are flexible regarding schedules (variable duration of multidisciplinary colloquia). You master common IT tools and have the ability to work in different information systems. You also possess the tools allowing you to face the unexpected and thus easily manage stressful situations. Empathic, you enjoy human contact and demonstrate tact during sensitive situations. You are able to work in a multidisciplinary team. Finally, you demonstrate a keen sense of confidentiality. Additional Information ## • Start date: 01.10.2026 or to be agreed • Number of positions: 1 • Activity rate: 50% • Function class: 11 (10 if not holder of the ECDL certificate) • Contract: 6-month CDD • Application deadline: 18.08.2026 • For inquiries: Mme J. Cumin, case manager at the Centre des affections hépatobiliaires et pancréatiques, tel. 022 372 91 70 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the 2 latest work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.