Receptionist (m/w/d) (80%)

The Oettinger Davidoff Gruppe with a turnover of over half a billion Swiss Francs and over 4'000 employees worldwide can trace its roots back to 1875 and is still an independent family business today. It is dedicated to the manufacture, marketing, distribution, and retail of premium cigars, tobacco products, and accessories. The premium cigar business includes the brands Davidoff, AVO, Camacho, Cusano, The Griffin’s, Private Stock, Zino, and Zino Platinum. The Oettinger Davidoff Gruppe also distributes numerous brands in several countries as a general agent. The company is strongly rooted in the «Crop-to-shop» philosophy and thus pursues the approach of vertical integration, from the tobacco fields in the Dominican Republic and Honduras to the global network of 65 Davidoff Flagship Stores/Satellites and strong contract dealers in over 130 countries. For our Fleet and Facility-Team, we are looking for a motivated RECEPTIONIST (m/w/d) Areas of responsibility • Reception and telephone exchange: welcoming customers and employees; accepting, prioritizing, and forwarding incoming calls • Administration of pool vehicles: organizing vehicle reservations and parking spaces at the headquarters • Administration of office materials: ordering, storing, and issuing office materials; ensuring continuous availability • Mail processing: franking, sending, and internal distribution of incoming and outgoing mail as well as processing courier shipments • Processing of employee self-service orders: checking order requests, forwarding to the responsible departments, and tracking until pickup by employees • Accounting and control of all FM-relevant invoices; close coordination with the creditors' accounting department for correct and timely booking • Badge administration: issuing and managing provisional badges, keeping corresponding lists, and monitoring returns Qualifications and experience • Completed commercial apprenticeship (e.g., Kauffrau/Kaufmann EFZ) • Good MS-Office skills • Very good German and good English skills; French and/or Spanish skills are an advantage • Friendly demeanor, organizational talent, and discretion • Independent and reliable work style • Experience with internal communication and customer contact • Knowledge of organizing small events or internal training sessions • Familiarity with telephone systems and mail processing systems • High social competence and enjoyment of working with people • Quick grasp and flexibility in everyday life We offer you • An agile, stable, and internationally recognized family business • A modern, state-of-the-art workplace in the Maison Davidoff, with a fully equipped cafeteria and garden, and just a few minutes' walk from Basel's main train station, including numerous dining options in the area • A dynamic and multicultural work environment with modern working tools • Attractive employee discounts for our products