Secretaries for the medical department - 60% to 100%

You will intervene within the framework of short to medium-term replacement missions within various medical secretariats. This position is aimed at people who appreciate the diversity of work environments, a fast pace, and the ability to adapt quickly to new professional contexts. The main challenge of this function lies in the variety of activities and the limited duration of the missions, which requires an excellent capacity for learning, analysis, and listening.

Thanks to your interpersonal skills, you will ensure the reception, information, and orientation of patients presenting themselves in the service, while efficiently managing incoming telephone calls. You will participate actively in the organization of consultations by administering the doctors' electronic agendas and preparing patient files. At the end of consultations, you will autonomously, quickly, and rigorously ensure the typing of medical reports and, when necessary, plan additional medical examinations.

In parallel, you will take charge of all administrative activities related to the functioning of the secretariat. This includes, in particular, the follow-up of patient files, the management of mail and electronic messaging, the updating of schedules as well as, if necessary, the organization of congresses or events of the medical corps. You will demonstrate proactivity in the performance of logistical tasks inherent to the life of a secretariat, such as orders, fee notes, and archiving.

Within the teams, you will develop working relationships based on collaboration and trust with other medical secretaries. You will contribute to ensuring the continuity of service during absences and accept to evolve within shared offices. More broadly, your sense of service and your agility will allow you to put your versatility to the benefit of the institution and to intervene in different services according to needs.

You possess a good sense of organization and effective management of priorities, and you are recognized for your autonomy, your rigor, and your precision in the execution of the tasks entrusted to you. You also know how to face unforeseen events with composure and manage stressful situations in a constructive manner.

You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent.

You hold the advanced ECDL certificate for Word, Excel, Powerpoint, Outlook and/or Web and you possess very good knowledge of the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo).

You have several years of experience in a medical secretariat position, ideally in a similar position.

You have a perfect mastery of French both orally and in writing and a proven capacity for writing. Medical terminology is easily understandable to you. Knowledge of English is an asset.

• Start of duty: as soon as possible
• Number of positions: 8
• Activity rate: 60% to 100%
• Function class: 11 (10 if not holder of the ECDL certificates, namely advanced for word and standard for excel)
• Contract: CDD
• Application deadline: 20.10.2026
• Information request: Mme M. Matteo-Collaud, coordinator of secretariats, tel. 079 553 58 60

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 180 trades, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights and key figures of the year 2025 by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The Department of medicine (http://www.hug.ch/departement-medecine) is composed of 14 medico-nursing entities (12 medical services, 1 Unité d’investigation et de traitements brefs (UITB) and the Centre de transfusion sanguine (CTS)) with notably the particularity of having in its organization technical platforms (including interventional cardiology and digestive and pulmonary endoscopy), several treatment and care platforms (biological treatments, photopheresis and medicine care), 1 center of hospital and outpatient dialysis. 3 adaptation and rehabilitation programs. Furthermore, the medico-nursing activity is strongly dedicated to inpatient patients (9 care units, 160 beds) with internal consultants benefiting from the patients taken care of by other medical departments.