Executive Assistant to CFO

• 13 août 2026 • 100% • Indefinite duration • Genève We are looking for a highly professional Executive Assistant to the Chief Financial Officer, who thrives in a dynamic international environment and enjoys working in close collaboration with a senior executive. Executive Assistant to the Chief Financial Officer Our client is an international company. Missions Executive Assistance & Support to the CFO ### • Act as the main coordination point for the CFO's office, ensuring efficient management of priorities, deadlines, and commitments. • Manage a complex and evolving executive agenda, proactively identifying conflicts and recommending solutions. • Prepare briefing notes, presentations, talking points, and background documents to ensure the CFO is fully prepared for meetings and engagements. • Draft, review, and manage executive correspondence and communications on behalf of the CFO. • Coordinate internal and external meetings, including agenda preparation and logistical arrangements. • Manage travel planning, itineraries, and associated logistics. • Attend key meetings, prepare minutes, and follow up on the implementation of agreed actions. • Ensure timely follow-up on commitments made by the CFO and track progress with stakeholders. • Handle highly confidential information with professionalism, discretion, and sound judgment. • Anticipate issues and proactively address administrative and operational challenges before they arise. Stakeholder Management & Coordination ### • Serve as a key liaison between the CFO and senior executives, Board members, country offices, and external partners. • Facilitate communication and collaboration between multiple stakeholders and functions. • Establish trusting relationships within the organization to support effective decision-making and execution. • Coordinate the preparation of governance meetings and support interactions with Board and Committee members. Project Coordination & Business Support ### • Support strategic and operational initiatives sponsored by the CFO. • Track project milestones, deliverables, and dependencies, ensuring timely execution. • Identify risks, bottlenecks, and issues requiring escalation. • Support continuous improvement initiatives and contribute to improvements in processes, systems, and ways of working. • Coordinate cross-functional activities and ensure alignment among stakeholders. Reporting & Governance Support ### • Review and control the quality of reports, presentations, and governance documents. • Support the preparation of documents for the Board, Committees, and executive management. • Conduct research and prepare analyses to support decision-making. • Assist in consolidating information from multiple stakeholders into concise executive summaries. • Liaise with internal and external stakeholders to ensure timely completion of governance deliverables. Candidate Profile • 8 to 10 years of experience supporting a CFO, CEO, Executive Director, or other senior executive in a complex international environment. • Significant experience in managing executive priorities, governance activities, and relationships with senior stakeholders. • Demonstrated ability to operate as a trusted advisor and business partner to senior management. • Experience in coordinating complex cross-functional initiatives involving multiple stakeholders. • Exposure to international organizations, NGOs, multilateral, or matrix organizations is an asset. • Familiarity with financial reports, budgeting, and governance processes is desirable. Terms and Benefits • A unique opportunity to work as a trusted partner to the CFO, with significant exposure to executive leadership, governance bodies, and strategic decision-making. • A highly visible and impactful role at the heart of the organization, collaborating with senior stakeholders in a global and multicultural environment. • The chance to contribute beyond traditional executive support by coordinating strategic initiatives and influencing organizational efficiency.