Administrative Employee at 80-100%

The Service de la cohésion sociale of the Ville de Vevey acts to promote living well together and to enable everyone to find their place with respect and dignity. It intervenes notably in the areas of social support, seniors, equality, neighborhood life, local social work, and access to housing.

Within the administrative pole, you provide support to the management and the teams in the various activities of the service. In an environment where projects involve several actors, you facilitate the flow of information and exchanges between the teams, institutional interlocutors, and partners, while respecting everyone's roles. You ensure the quality of administrative follow-up and compliance with deadlines. Through your sense of organization, your rigor, and your sense of welcome, you contribute to the smooth running of the service and to quality relations with the population and partners.

In this capacity, you are responsible, among other things, for the following main tasks:

• Ensure the reception of the public, in person and by telephone, providing information with tact and discretion and directing them to the competent persons
• Manage incoming and outgoing mail as well as the service's mailboxes, ensuring the recording, transmission, and follow-up of requests
• Write, proofread, and format correspondence, notes, reports, and other administrative documents, with clarity and precision
• Contribute to the organization and preparation of meetings, take and write minutes, and ensure necessary follow-up
• Ensure the administrative follow-up of requests, files, and decisions of the service, in collaboration with the responsible persons
• Manage registrations, appointments, and reservations related to the services and spaces of the service
• Keep tracking tables and service data up to date
• Provide administrative support for the preparation and organization of the service's events and activities
• Contribute to the continuous improvement of administrative tools and processes, in collaboration with the members of the pole

Your profile:

• CFC as a commercial employee or a title deemed equivalent
• Proven professional experience in an administrative function; experience within a public administration is an asset
• Mastery of standard office tools, notably Word, Excel and Outlook, as well as ease in using shared tracking tables and professional software (M-Files, eSéances, Proconcept)
• Proven writing skills, experience in note-taking during meetings, ease in writing minutes
• Sense of organization and priorities, ability to manage several files in parallel, to anticipate deadlines, and to ensure follow-up
• Sense of welcome and listening, diplomacy, and ease in relations with diverse audiences
• Rigor, precision, and discretion in the processing of files and information
• Interpersonal skills and understanding of the functioning of a public administration, with the ability to grasp the stakes of files and to identify the roles of different interlocutors
• Autonomy, spirit of initiative, and ability to work in a team
• Sense of public service and a strong interest in the themes supported by the Service de la cohésion sociale

Start date: 1er février 2027 or to be agreed

All additional information can be obtained from Madame Lorena Marin Guex, Cheffe de service, at .

Your file, including a cover letter, your curriculum vitae, copies of your diplomas, and your work certificates, is to be sent to us by until 22 octobre 2026.

Only complete service offers by will be taken into consideration.

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