Administrative Assistant at the Valais Science Promotion Service

Ref 2584557 | Date: 9 Oct 2026 EPFL EPFL, the École polytechnique fédérale de Lausanne, is one of the most dynamic university campuses in Europe and is among the top 20 worldwide in many academic rankings. EPFL has more than 6'500 staff members who bring the three main missions of the School to life: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from more than 120 different nationalities. at the Valais Science Promotion Service (40%) Mission The Science Promotion Service (SPS) of EPFL in Valais is looking for an Administrative Assistant at 40% to contribute to the organization and success of its activities aimed at young people, schools, and the general public. At the heart of the operational functioning of the Valais branch of the SPS, you will ensure the administrative, logistical, and organizational coordination of science mediation programs and events. In close collaboration with the members of the SPS team, you will ensure the smooth running of activities, from their promotion to the collection of feedback on the activity, including the monitoring of registrations and contact with schools and parents. Through your commitment, you will contribute to discovering science and technology among the youth of French-speaking Switzerland and actively participate in the mission of awareness and inspiration carried out by EPFL. Main tasks and responsibilities * Ensure the administrative, organizational, and logistical management of the service's science mediation activities in Valais. * Manage the promotion of activities, the monitoring of registrations, and exchanges with parents, schools, or other stakeholders concerned. * Organize the resources necessary for conducting activities, including booking venues and preparing material and documentation. * Contribute to the monitoring and evolution of activities by collecting and analyzing feedback from participants and preparing the summaries necessary for the service's reports. * Participate in team meetings and contribute to a spirit of collaboration, mutual aid, and sharing within the service. * Participate in the various events of the Science Promotion Service as needed. Profile * Professional experience in administrative management and support of activities or projects, ideally in the field of science mediation, education and/or events; additional training in these areas is an asset. * Experience in managing administrative processes involving registration monitoring, coordination with external audiences, and simultaneous management of multiple deadlines. * Experience in interactions with various external audiences, particularly schools, children, parents, and institutional partners; Good knowledge of the school environment in Valais is an asset * Excellent command of French is essential; proficiency in English and/or German is an asset. * Very good organizational skills and the ability to work autonomously, take initiative, and collaborate effectively in a team. * Flexible hours allowing for occasional presence during institutional events during the week and some Saturdays per year, with time compensation according to the current procedures. We offer At EPFL, we are convinced that everyone can achieve great things when they evolve in a caring, respectful, and conducive environment for success. By joining our institution, you will contribute to shaping the future of society through education, research, and innovation. We offer an inspiring, international, and collaborative working environment, where your contribution has a concrete impact and where your ideas are valued. Thanks to a flexible working environment and attractive employment conditions, we are committed to creating an environment in which everyone can flourish, develop their potential, and make a difference. Beyond your professional activity, our campuses host a dynamic community in a unique setting, supported by many initiatives in favor of equality, inclusion, diversity, well-being, and sustainability. Throughout the year, a varied program of cultural, sporting, and community activities also strengthens campus life. [Discover our employment conditions and the benefits offered to our female and male employees.](< > "") Information Start date: as soon as possible Workplace: EPFL Valais-Wallis, Sion (with occasional travel to EPFL Lausanne) Minimum occupancy rate: 40% Maximum occupancy rate: 40% Contract type: CDD Duration: 1 renewable year Reference: 2512 jpidb4c0b3fjm jpit1041jm jpiy26jm