Clerk Reception and Office Management 80–100% - You free up others' backsides…

Our client is an established and very well-positioned service company in Basel with a pleasing order situation, attractive office premises, and an exceptionally pleasant working atmosphere.

For the reception and general office management, we are looking for a personality who does not simply understand their task per se as secretarial work. This is about highly professional support: the project managers and specialist experts should be able to concentrate on their demanding tasks because they know that they are being reliably supported administratively and organizationally.

We are therefore looking, immediately or by arrangement, for a

Your tasks:

• You are the central hub and first point of contact in the company
• You manage the reception, the secretariat, as well as the telephone switchboard and receive guests, customers, service providers, and business partners
• Processing of incoming and outgoing mail (analog and digital)
• Organization of meeting rooms as well as ordering office and consumable materials
• Proactive as well as prudent administrative support for the heavily utilized project managers and the GL assistant
• Drafting and editing correspondence and minutes. If required, taking minutes at meetings
• Collaboration on payment runs and processing of accounts receivable including dunning management
• Collaboration on project accounting
• General coordination and administration tasks
• Depending on experience and interest, the function can develop further, for example towards website, social media, and other tasks

What really counts

You enjoy making work easier for others. You think along, recognize what is needed, and act proactively. If at the same time the phone rings, a guest arrives, and a project manager urgently needs support, you maintain an overview. Service is not a tedious chore for you, but an attitude that you practice with conviction. You work attentively, reliably, and solution-oriented, and if necessary, you also go the famous extra mile.

What you bring with you:

• Commercial basic training with demonstrable experience in reception and office management
• Polished appearance, strong social competence, and a committed attitude with a real sense for service and support
• Very good German skills, foreign language skills an advantage
• Confident handling of MS Office and modern software applications
• Organizational skill and a structured way of working
• Interest or knowledge in accounting
• Knowledge of the ERP software Messerli would be welcome, but is not a requirement.

What you may expect:

You work in a company with a very good reputation, stable order situation, an appreciative environment, and excellent employment conditions. Your direct supervisor is professionally very competent and ensures a careful and structured introduction. Working hours are generally between 07.30--12.00 and 13.00--17.00. Starting position is possible immediately or as of 1 February 2027.

If you like to think ahead, take responsibility, and enjoy freeing up the backsides of specialists, we should get to know each other. Our client remains consciously anonymous. We will, of course, treat your application with absolute discretion.

Interested? Then I look forward to your application. Questions? Simply call me.

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PKS Personal AG

Herr Markus Schneider

Senior HR Consultant

Hauptstrasse 100

CH-4102 Binningen

Schweiz

Telefon +41 61 205 99 32

Fax