Course Administration Employee 80%

Fabia - Together for integration and equal opportunities

We are the migration competence center in the Canton of Luzern. With commitment and expertise, we advocate for a solidary coexistence as well as an open and equitable society.

Our offers include advice, education and networking. On behalf of the Canton of Luzern and municipalities, we offer German and integration courses decentrally in several Luzern municipalities.

To strengthen our administration, we are looking for as of 01 January 2027 or by arrangement a

Course Administration Employee 80 %
for the area of German and integration courses

Your tasks
In our three-person course administration, you ensure a well-organized course operation. Additionally, you will take on simple tasks in accounting and support the reception.

• Advertising and administration of the courses as well as maintenance of the course and participant data in Semco
• Processing of registrations, changes and cancellations as well as sending of course information
• Contact with course instructors, participants, interested parties and municipalities
• Creation and control of invoices as well as close cooperation with the accounting department
• Participation in room and material planning in cooperation with the course planning
• Participation in the optimization of administrative processes and in quality assurance
• Participation at the reception: telephone information, receipt and forwarding of inquiries, appointment scheduling as well as greeting visitors and those seeking advice
• Support of the accounting department, e.g. with payment reconciliation and simple settlements

Your profile

• Experience in administration and/or course organization; experience in the education sector is an advantage
• Very good IT skills (MS Office, Teams) as well as affinity for digital tools and databases
• Enjoyment in dealing with numbers and interest in accounting; initial experience is a plus
• Structured, reliable and deadline-oriented way of working with an eye for the whole
• High service orientation, enjoyment in contact with people from different life worlds
• Proficient German skills in speaking and writing; other languages are an advantage
• Flexibility and readiness for cross-departmental cooperation, e.g. when deployed at the reception
• Interest in the topics of integration, migration and equal opportunity

We offer

• A versatile and responsible activity with scope for design
• Close cooperation with the head of course administration as well as an experienced and committed team
• Appreciative working atmosphere with short decision-making paths and flexible working hours
• Centrally located workplace in Luzern as well as insights into the diverse activities of Fabia

Ready to make a difference?

Would you like to help shape our courses with your organizational talent?
We look forward to receiving your electronic application dossier by Monday, 23 November 2026 at the latest to: Andrei Stoinescu, Head of German and Integration Courses: a.stoinescu@fabialuzern.ch / Tel. 041 360 10 64

Luzern

Permanent position

Published on 28.10.2026