Accounting and Administrative Secretary – 50 % M/F

For our human-sized company, we are looking for an accounting and administrative secretary at 50 % to ensure the administrative, accounting and HR management of our company.

You will join a structure of approximately 10 collaborators and will work directly with the management. This is a versatile and varied position, with real autonomy and a global vision of the company's administrative functioning.

Your main tasks

Accounting & finance :

• Entry and monitoring of general accounting.
• Management of supplier and customer invoices.
• Preparation and monitoring of payments.
• Reconciliation of bank accounts.
• Monitoring of debtors, reminders and litigation.
• Preparation of VAT returns.
• Preparation of documents for the annual closing with our fiduciary.

Salaries & Human Resources :

• Administrative management of employee files.
• Notifications to the AVS, LPP funds and insurance companies.
• Preparation and management of monthly salaries.
• Management of withholding tax.
• Monitoring of family allowances and APG.
• Administrative management of absences, accidents and illnesses.
• Preparation of salary certificates and end-of-year documents.
• Administrative management of RHT, when necessary.

Administration & daily management :

• Correspondence and general administrative tasks.
• Filing and archiving of documents.
• Management of administrative files.
• Contacts with clients, suppliers, insurance companies, administrations and fiduciary.
• Monitoring of orders and suppliers.
• Stock management and participation in inventories.

Projects & invoicing :

• Creation and administrative monitoring of projects.
• Allocation of hours, expenses and invoices to different projects.
• Preparation of down payment invoices and final invoices.
• Monitoring of invoicing and any additional work.

Your Profile :
We are looking for a person :

• With the benefit of training or experience in secretarial work, accounting or administration.
• Ideally having experience in a Swiss SME.
• Comfortable with accounting, VAT and administrative tasks.
• Experience in payroll and HR management is an important asset.
• Organized, rigorous, reliable and autonomous.
• Having a sense of responsibility and knowing how to work confidentially.
• Comfortable with IT and management/accounting software.
• Appreciating versatility and having varied responsibilities.
• Knowledge of several languages would be particularly appreciated for exchanges with some of our clients and partners.

Start date: beginning of November 2026 or to be agreed.

If you are an organized, reliable, versatile person and you like working in a structure where every person plays an important role, we would be happy to meet you.