Secretary/Executive Assistant

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title: Secretary/Executive Assistant
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Secretary/Executive Assistant
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As part of the replacement of a female colleague retiring, we are looking for a secretary / executive assistant to complete our administrative team consisting of two people and a junior assistant.

General mission

The person sought ensures the smooth administrative and organizational functioning of the fiduciary and constitutes one of the first points of contact with our clients, partners and collaborators.

They work in close collaboration with the second secretary as well as with all the collaborators of the fiduciary.

Main responsibilities

• Telephone reception and client reception
• Management of incoming and outgoing mail
• Management of general emails and transmission to the persons concerned
• Organization and follow-up of appointments
• Calendar management and administrative support to partners and collaborators
• Preparation, formatting and proofreading of letters, reports and other documents
• Digitization, filing and electronic archiving of documents
• Creation and maintenance of client files
• Management of various administrative tasks related to mandates
• Monitoring of deadlines and reminders
• Ordering supplies and routine office management
• Collaboration in the organization of meetings, internal events and other company activities
• Replacement and support of the second secretary during absences or periods of high activity

Profile sought

• CFC as a commercial employee or training deemed equivalent
• Several years of professional experience in an administrative or secretarial function
• Experience in a fiduciary, a law firm, a bank, an insurance company or a professional services environment is an advantage
• Excellent command of French, both spoken and written
• Good command of standard IT tools, notably Microsoft 365 & Copilot
• Ease with digital tools and document management systems
• Very good organizational and prioritization skills
• Precise, reliable and structured work
• Acute sense of confidentiality and discretion
• Excellent presentation and interpersonal skills
• Team spirit, availability and flexibility
• Ability to work autonomously and take initiative

Particularly sought personal qualities

• We are primarily looking for a person who is:
• welcoming and pleasant with clientele;
• calm and efficient, even when several requests arrive simultaneously;
• organized and conscientious;
• capable of anticipating rather than simply executing;
• comfortable in a demanding professional environment; wanting to invest themselves sustainably within an SME.

The ideal profile

• An experienced, stable and reliable person, who appreciates the variety of tasks and wishes to occupy a central role in the daily functioning of a fiduciary.
• Beyond technical skills, we attach particular importance to personality, sense of service and the ability to integrate into a human-sized team.

Advantages

By joining Fiduciaire Muller Christe & Associés SA, you will benefit from:

• A stimulating and friendly working environment.
• Opportunities for professional development and continuous training.
• Competitive remuneration and attractive social benefits.
• Flexibility in work organization.
• A modern and well-located working environment.

Information for applying

If you are ready to take on this challenge and contribute to the success of our fiduciary, we would be delighted to receive your application. Apply now via our website and join a passionate and committed team!

Fiduciaire Muller Christe & Associés SA

• Fiduciaire Muller Christe & Associés SA

rue de la Place-d'Armes 3
2001 Neuchâtel 1

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