Document Manager (m/f/d)

You will take responsibility for the planning and execution of all activities related to the control, upload, and approval of project-related technical documents. You define the document control protocols and information handling requirements for the project team and are also responsible for the system definition and configuration of the DMS (Document Management System) for the project. You successfully implement guidelines regarding document management in accordance with BakerHicks standards in the projects and the company.

In addition, the following tasks are an essential part of your area of responsibility:

• Creation of document management concepts and implementation according to the scope of delivery and performance and the Master Document List.
• Creation of training materials, organization, and implementation of documented training for the project team including subcontractors.
• You perform regular formal audits of the documentation to ensure that it meets all project requirements and that relevant metadata is present.
• Monitoring the system and information flow and identifying bottlenecks, delays, and escalating these for resolution are also part of your tasks.
• Monitoring document progress based on the project schedule and regular reporting.
• Analysis of the data and clear communication of the results to the responsible members of the project team.
• In cooperation with the project team for the planning of the information delivery plan, you define deadlines and monitor the systems to ensure they are met.
• Obtaining documents and information from the project team and the subcontractors.
• Quality assurance of the documents in respective projects according to BakerHicks standards.
• Auditing own projects to ensure compliance with the processes within the BakerHicks quality standard.
• Support in reporting for progress control and close coordination with scheduling and project controlling.

Your profile:

• 3 years of experience in the documentation of technical projects
• Experience in quality management, preferably in the GMP area
• Relevant knowledge of Good Documentation Practice (GDP)
• Experience in setting up and implementing electronic document management systems / concepts including all necessary workflows
• Good IT skills (MS-Office) and ideally knowledge of document management (e.g., ACC / 4Projects / Viewpoint / Fieldview / AWARO / Primavera Unifier / DocuTools or similar)
• Strong orientation towards quality
• High communication skills
• Driving proactive quality to ensure sustainable results
• Good German and English skills, French is an advantage
• Willingness to travel depending on project requirements

Travel activity:

The duration of our projects is usually between 6 and 24 months. Depending on the project and project phase, the place of assignment is mainly the project site at the customer, although mobile working from home is partially possible in consultation with the project management. At BakerHicks, you have the opportunity to work repeatedly with different customers and different technologies. You get to know new cities and are still always at home on the weekend.

About BakerHicks

Since 1957, we have been pioneers in the fields of design, engineering, and project management. From consulting to construction and compliance, our multidisciplinary design and engineering teams support companies all over the world in realizing their projects in the most efficient, cost-effective, and sustainable manner.

Benefits

• Overtime fully compensable
• Flexible working hours within the framework of a flexitime model with core hours
• European project assignments possible
• Discount offers at the Stücki Center Basel
• Comprehensive expense regulations for reimbursement of expenses
• Employee refers employee
• 2 different pension fund solutions (changeable annually)
• U-Abo for commuters
• Flat hierarchies
• Home office
• Highest standard for occupational safety
• 25 vacation days
• Full salary payment in case of illness up to the 30th day
• Worldwide travel insurance
• UVG supplementary insurance
• Subsidy for bicycle commuters
• Part-time work possible
• Possibility of unpaid leave

Diversity & Inclusion

At BakerHicks, it is important to us that we create an environment in which everyone feels they belong. As a company, we are in the fortunate position of working with a diverse team of people with the widest variety of backgrounds and experiences. All of us should be able to expect respectful and positive behavior that encourages us. To ensure that we always have an open ear and are constantly learning, we have assembled a team that helps us manage our strategies for diversity and inclusion.