Assistant or assistant to the Secretary General at 100% [Class 15]

The Judiciary is the third power of the State and it Assistant or assistant to the Secretary General at 100% [class 15] The Judiciary is the third power of the State and comprises all the judicial authorities of the canton. Separated from the legislative and executive powers, it fulfills its mission in full independence, has its own administration and is an autonomous employer. Its Secretary General fulfills three main missions: the general management of the judicial administration and its personnel, with the support of the management committee, assistance to the Management Commission of the Judiciary and to the Conference of Presidents of Jurisdictions, sitting in these two bodies with an advisory voice, and the representation of the Judiciary in its external and institutional relations.??? Assistant or assistant to the Secretary General at 100% [Class 15] Your mission Your mission will consist of assisting the Secretary General in his daily activity, by providing high-level administrative, organizational and operational support. To this end, you will assume in particular the following responsibilities: \- Manage autonomously and proactively the mail and electronic correspondence of the Secretary General (review, identification of issues and urgencies, acknowledgment of receipt, transmission for processing, preparation of draft responses in particular); \- Manage autonomously and proactively the agenda and the telephone line of the Secretary General; \- Ensure autonomously and proactively the follow-up and monitoring of the deadlines of the activities of the Secretary General and conduct regular reviews with him to this end; \- Plan and prepare meetings and interviews, including useful documentation; ensure the follow-up of the actions and decisions resulting from them; \- Guarantee autonomously a smooth flow of information and quality collaboration with the chancery and other services of the general secretariat, the support directorates and the secretariat of the support directorates, the presidencies and directorates of the jurisdictions, as well as with the assistants of the State Councilors, the State Chancery, the general secretariats of the cantonal administration and the Grand Council and other partners of the Judiciary (general management of the Justitia project, State protocol service, Latin conference of the general secretaries of the judicial orders, general secretariat of the Federal Tribunal and of services or offices of the federal administration, general secretariat of the Bar Association for example); \- Ensure with constancy rigorous documentary management to promote efficient activity; carry out quality control of outgoing documentation; \- Guarantee a quality welcome to the internal and external interlocutors of the Secretary General; \- Administratively assist the Secretary General in the management of his direct employees (fixing and monitoring of evaluation interviews, preparation of forms, administrative support of recruitments in collaboration with the human resources directorate, administrative management of absences in particular); \- Contribute to the preparation of the annual institutional calendar in collaboration with the chancery of the general secretariat, by planning the meetings of the governance and management bodies, the bilateral meetings with the direct employees and the regular meetings with external partners. Your profile You benefit from a commercial professional maturity or a higher diploma (for example: Bachelor or HEG) or another training deemed equivalent, completed by 5 years of useful experience for the position, in proximity to a general management. Key skills: \- Organization, autonomy and rigor \- Keen sense of anticipation, proactivity, prioritization \- Reactivity and ease in managing the unexpected \- Interpersonal skills, courtesy, diplomacy and ease in relations with demanding interlocutors \- Discretion and reserve \- Sense of service to the internal and external public \- Ability to synthesize Specific skills: You possess an excellent knowledge of the issues, processes and administrative procedures of the secretariat of a general management or a governance body. You master the office suite and collaborative tools (MS Office). You have an excellent command of the French language. You benefit from writing ease, notably in note-taking. Are a plus: good knowledge of German, English and the cantonal and federal institutions. Your advantages A dynamic and meaningful environment, in charge of a passionate and essential mission for the public community. Quality social benefits. Continuous training offers.? Observations An extract from the criminal record and a certificate from the registry of debt enforcement and bankruptcy will be systematically required at the end of the recruitment process. Please apply online via the following State of Geneva site: Assistante ou assistant du secrétaire général | Only complete applications meeting the criteria formulated in the advertisement will be answered. ?At the end of the procedure, all non-selected application files will be destroyed. Place of work Place du Bourg-de-Four 1 ?1204 Genève Remuneration: class 15 Activity rate: 100% Type of contract: CDI Registration deadline: Entry into office: jpidebdda15jm jpit0729jm jpiy26jm