Clerk / Specialist - Business Support & Real Estate

Administration, Business Support & Real Estate (50–100 %)

The Semi Unternehmensgruppe combines expertise in the areas of construction & renovation, facility services, as well as real estate management and development.

To strengthen our team, we are looking for a committed, structured, and entrepreneurially minded personality who takes responsibility, maintains an overview, and effectively supports our management in daily operations.

In this versatile role, you are a central interface between management, employees, tenants, customers, suppliers, and business partners, while simultaneously actively participating in the further development of our customer relationships and business activities.

Your tasks:
Business Support & Administration

• Coordination of ongoing administration and office organization within the corporate group
• Administrative and organizational support for the management
• Creation and processing of offers, order confirmations, and invoices
• Management of accounts receivable and accounts payable, including coding and posting of ongoing business transactions
• Checking and processing of supplier invoices and documents
• Monitoring and posting of incoming and outgoing payments
• Accounts receivable management including monitoring of open receivables and dunning processes
• Professional written and telephone correspondence with customers, business partners, and authorities
• Coordination and consistent follow-up of appointments, deadlines, and pending tasks
• Structured management of business, customer, and project documentation
• Participation in the ongoing optimization and digitalization of internal processes

Real Estate & Real Estate Management

• Holistic administrative support of our own real estate portfolio
• Management of rental relationships, contract management, and new lettings
• Contact person for tenants, prospective tenants, craftsmen, and service providers
• Coordination of tenant requests, damage cases, as well as maintenance and repair work
• Organization and accompaniment of apartment handovers and acceptances
• Monitoring of rent receipts and open receivables
• Maintenance of property, tenant, and contract data
• Administrative support for renovations and real estate projects

Construction & Facility Services

• Administrative support of our construction, renovation, cleaning, and caretaker orders
• Support of project managers in order processing and documentation
• Recording and control of work and time reports as well as supplier invoices
• Support in deployment and resource planning
• Coordination of ongoing orders between customers, employees, and suppliers
• Ensuring structured administrative processing from the order to the billing

Sales, Marketing & Business Development

• Active participation in acquiring new customers and new mandates
• Identification and approach of potential customers and business partners
• Processing of incoming leads as well as consistent follow-up of offers and sales opportunities
• Maintenance and further development of existing customer relationships
• Building contacts with real estate management companies, owners, companies, and other potential clients
• Support with sales documents, company presentations, as well as marketing and communication measures
• Participation in the further development of our digital presence
• Recognizing new market potentials and contributing own ideas for business development

Your profile:
You work in a structured manner, think ahead, and have the ambition not just to receive topics, but to drive them forward independently and bring them reliably to completion.

Ideally, you possess:

• A completed commercial basic training or a comparable qualification
• Professional experience in an administrative, commercial, or real estate-related function
• Experience in accounts receivable and accounts payable as well as confidence in the coding of ongoing business transactions
• Further training in the area of real estate management is an advantage
• Understanding of real estate, construction, or building services is an advantage
• Flair for sales, customer care, and business development
• Interest in marketing, communication, and digitalization
• Very good German skills in speaking and writing
• Confident use of MS Office and digital business applications
• A precise, structured, and independent way of working
• Strong organizational skills and the ability to set priorities correctly
• Professional, authentic, and reliable appearance
• Strong communication skills, initiative, and entrepreneurial thinking

This position offers you the opportunity to work close to the operational business and entrepreneurial decisions. You will gain insight into three interconnected business areas and take on a clearly defined area of responsibility from the beginning.

We offer you:

• A versatile function with individual responsibility and creative freedom
• Direct cooperation and short coordination paths with the management
• A wide range of tasks at the interface of real estate, construction, services, and business development
• A working environment in which decisions are made pragmatically and topics are consistently implemented
• The opportunity to actively further develop processes and structures
• Insight into ongoing real estate, construction, and development projects
• Targeted professional development according to your function and your strengths
• A long-term oriented position with development perspectives within the corporate group

We are looking for a personality who thinks ahead, takes responsibility, and has the ambition to make a visible contribution to the company's success.
If you feel comfortable in an entrepreneurial environment and are looking for a position in which you do not just manage, but actively