Administrator: Administration & Personnel 60–100 %

Your challenges…

Everything comes together with you. As an all-rounder, you contribute your organizational talent and your sense for people to administration, personnel, and everyday office life. You free up the management by handling the background, ensure that employees, customers, and partners feel welcome with us, and are the first person everyone thinks of when it comes to: «Who knows that?»

This is your core (from 60 %):

• You are the focal point in the office: reception, telephone, mail, materials, and everything that keeps an office running.
• You support the management as a right hand: appointments, correspondence, preparing and following up on meetings, preparing documents.
• You support the recruitment and hiring of new employees
• You manage contracts, personnel files, and absences, and coordinate accident and illness cases with insurance companies.
• You are the contact person for our external payroll partner and provide them with the right data at the right time.
• You plan team events and Lunch & Learns that everyone enjoys attending. You also take great pleasure in co-organizing company events
• You coordinate and accompany employee departures

Depending on the workload, it becomes even more diverse:

• You lend a hand in marketing: organizing customer events, trade fairs, and webinars, and being present on-site.
• You contribute your own ideas on how we can become even better as an employer and host.
• You take responsibility, question existing processes, and develop them further.

What you should bring with you…

• Completed commercial vocational training.
• Further training (e.g., HR, executive assistance, event management) is a plus, but not a must.
• Several years of professional experience in the office, back office, or in an assistant role, ideally in an SME.
• Initial experience in HR administration and basic knowledge of Swiss labor law and social insurance.
• Confident handling of digital tools and a desire to try new things. Knowledge of Proffix and RTM is an advantage.
• Stylish German in spoken and written form, good English

Your person

• You have flair and charisma: friendly, courteous, and present. Whether at the reception, on the phone, or at a customer event.
• People feel well taken care of by you, and you know when warmth and when discretion is required.
• You keep an overview even when five things are burning at the same time.
• You take action before someone asks, and you like to work independently and in a structured manner.
• You can identify with our Core Values and live them in everyday life.
• You enjoy keeping a team together and helping to shape a culture.

What we offer you...

• Great customers with exciting personalities from various industries
• Flexible working hours
• Badi passes for Stadt Zürcher swimming pools
• Open corporate culture with fun at work
• Bright and modern office
• Workplace, 10min away from Bhf Zürich-Hardbrücke
• Many catering options in the immediate vicinity
• Free drinks and snacks available in the office
• Regular team events and Lunch & Learns with offered lunch
• Possibility for self-fulfillment as well as support for initial and further training
• Possibility for participation in the company

The Open Circle AG does not accept unsolicited support from headhunters and personnel consultants for our career opportunities. All application dossiers submitted by external personnel service providers to Open Circle AG or its employees without a valid written agreement for a personnel search are considered the sole property of our company. In the event that candidates presented by an agency are hired by our company and no prior agreement exists, no fees will be paid.

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