Executive Secretary 100% - 1st December - 2-3 month mission

Ref 2589037 | Date: 3 Nov 2026

Michael Page

We are looking for an Executive Secretary to support management in administrative management, meeting organization, file monitoring, and coordination of daily activities.

Executive Secretary 100% - 1st December - 2-3 month mission

Our client is an organization active in the health sector in Genève.

Missions

As a 100% Executive Secretary, you will have the following responsibilities:

• Manage the agenda, appointments, and management priorities to facilitate daily organization;
• Prepare meetings, notices, agendas, and documents necessary for their proper conduct;
• Draft, format, and proofread letters, minutes, and administrative communications;
• Ensure the follow-up of decisions, requests, and deadlines transmitted by management;
• Organize the filing and archiving of documents, ensuring clear access to information;
• Coordinate exchanges with internal and external interlocutors, with discretion and professionalism;
• Manage calls, emails, and incoming mail to ensure structured processing of requests;
• Provide general administrative support to management activities.

Candidate Profile

As a 100% Executive Secretary, you have the following profile:

• You master executive secretarial tasks and routine administrative management;
• You use office tools with ease, particularly word processing, spreadsheet, and messaging software;
• You draft clear, precise, and neat administrative documents;
• You know how to organize multiple requests and respect agreed deadlines;
• You apply rigorous confidentiality in the processing of information;
• You communicate professionally with various interlocutors.

Conditions and Advantages

• A temporary opportunity at 100% within a large organization in the health sector
• A structured and collaborative work environment.

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