Administrative Assistant - Photovoltaics & Heat Pumps (M/F)

• 16 October 2026
• 50 - 100%
• Indefinite term
• French (Native language)
• 1024 Ecublens
• Log in to see the salary estimate from jobup.ch

Join a company committed to the energy transition

Based in Écublens, HABIT-AVENIR is a Swiss company specializing in energy renovation solutions. We support our clients from A to Z in their projects, from the technical study to commissioning, including administrative procedures, subsidy applications, and installation monitoring.

Our areas of expertise:

• Photovoltaic installations
• Heat pumps
• Solar storage batteries
• Charging stations for electric vehicles
• Insulation and energy renovation

As part of our growth, we are looking for an experienced Administrative Assistant to strengthen our team and ensure the administrative follow-up of our photovoltaic and heat pump projects.

Your missions

At the heart of the company's organization, you ensure the smooth administrative running of client files in collaboration with the sales and technical teams and various partners.

Your main responsibilities will be to:

• Manage and ensure the administrative follow-up of photovoltaic and heat pump projects.
• Compile, control, and update client files.
• Prepare and follow up on requests for authorizations, connections, and subsidies.
• Ensure exchanges with municipalities, cantons, Pronovo, grid operators, and other relevant organizations.
• Prepare quotes, contracts, invoices, and other administrative documents.
• Schedule the interventions of the technical teams.
• Follow up on supplier orders and delivery times.
• Inform clients about the progress of their project.
• Ensure coordination between clients, sales staff, technicians, and partners.
• Oversee the filing and archiving of administrative and technical files.

Your profile

You are an organized, rigorous person and appreciate well-done work.

You possess:

• Excellent command of French, both spoken and written.
• Administrative experience in the photovoltaic, heat pump, energy renovation, or construction sector.
• Good knowledge of Swiss administrative procedures (authorizations, connections, subsidies, etc.).
• Perfect mastery of IT and office tools.
• Excellent organizational and priority management skills.
• Good communication and customer service skills.
• Autonomy, rigor, and a true team spirit.

What we offer you

• A permanent contract (CDI) with a flexible activity rate of 50% to 100%, depending on your availability.
• An attractive salary, in line with your experience and skills.
• A varied position within a booming sector.
• A dynamic and friendly working environment.
• Close collaboration with experienced sales and technical teams.
• Great autonomy in managing your files.
• Possibilities for evolution within a growing company.
• The opportunity to participate concretely in the energy transition in Switzerland.

Conditions

• Company: HABIT-AVENIR
• Place of work: Écublens (VD)
• Contract: CDI
• Activity rate: 50% to 100%
• Start date: Beginning of September 2026 or to be agreed

Join HABIT-AVENIR!

Do you know the photovoltaic or heat pump sector and wish to join a dynamic company where your work has a concrete impact?

We would be delighted to meet you.

HABIT-AVENIR

Écublens - Switzerland

? 022 920 24 24

? habitavenir.ch