Real Estate & FM Administrative Specialist

• 03 September 2026
• 100%
• Indefinite duration
• Possible
• Avenue C.-F.-Ramuz 74, 1009 Pully

Joining Assura means evolving in a collaborative and dynamic environment where everyone plays an essential role and contributes to a mission that makes sense. Every day, we put our energy and expertise at the service of our clients, to accompany them in their health decisions

Want to join us? Then, nice to meet you !

Real Estate & FM Administrative Specialist

Within our Real Estate & Facility Management team, you occupy a key role by ensuring the coordination, monitoring, and optimization of real estate activities and general services. Your objective? To guarantee efficient and compliant management of real estate assets, ensure the quality of services provided by internal and external partners, and contribute to an efficient use of resources while supporting the projects and operational challenges of the company.

What you do on a daily basis

You ensure the administrative coordination between Asset Management, Real Estate Development, and Facility Management activities, while ensuring the interface with external partners. You support the teams in the administrative monitoring of projects, mandates, and department activities, and you organize service meetings while ensuring the follow-up of decisions made.

You ensure the processing and monitoring of invoices as well as the control of allocations in internal systems. You prepare, consolidate, and update the data, dashboards, and reporting necessary for the steering of the department. As a true administrative point of reference for the service, you ensure the centralization, quality, and availability of information, documents, and key indicators in order to guarantee reliable steering of activities and to support decision-making.

You contribute to data quality, the continuous improvement of processes, and efficient document management. You also participate in the monitoring of ESG, budgetary, and operational indicators related to real estate and Facility Management activities, by providing active support to the development and performance of the department.

What you bring to the team

You have a CFC as a commercial employee or training deemed equivalent, ideally completed by a specialization in the fields of real estate, management, or Facility Management. You benefit from several years of experience in an administrative, real estate, Facility Management, or service provider management environment.

You perfectly master office tools and distinguish yourself by your ease in managing, processing, and analyzing data. Organized, rigorous, and proactive, you know how to manage several files in parallel, set the right priorities, and respect deadlines.

You appreciate teamwork and maintain constructive relationships with various interlocutors, both internal and external. Equipped with excellent writing skills in French, you ideally have good knowledge of German, which constitutes an asset for this function.

Your advantages

• 40-hour work week (at 100%)
• Minimum 5 weeks of vacation
• Possibility of teleworking
• Monthly participation in the public transport subscription
• Attractive social benefits and significant reduction on health insurance
• Welcome Day and internal professional training

Start date: 1st October 2026

Activity rate: 100%

Contract type: indefinite