Executive Secretary/Assistant

As part of the replacement of a collaborator retiring, we are looking for an executive secretary / assistant to complete our administrative team composed of two people and a junior assistant.

General mission

The person sought ensures the smooth administrative and organizational functioning of the fiduciary and constitutes one of the first points of contact with our clients, partners, and collaborators.

They work in close collaboration with the second secretary as well as with all the collaborators of the fiduciary.

Main responsibilities

• Telephone reception and client reception
• Management of incoming and outgoing mail
• Management of general emails and transmission to the persons concerned
• Organization and follow-up of appointments
• Management of calendars and administrative support to associates and collaborators
• Preparation, formatting, and proofreading of letters, reports, and other documents
• Digitization, filing, and electronic archiving of documents
• Creation and maintenance of client files
• Management of various administrative tasks related to mandates
• Follow-up of deadlines and reminders
• Ordering of supplies and day-to-day office management
• Collaboration in the organization of meetings, internal events, and other company activities
• Replacement and support of the second secretary during absences or periods of high activity

Profile sought

• CFC as a commercial employee or training deemed equivalent
• Professional experience of several years in an administrative or secretarial function
• Experience in a fiduciary, a law firm, a bank, an insurance company, or a professional services environment is an advantage
• Excellent command of French, both oral and written
• Good command of standard IT tools, notably Microsoft 365 & Copilot
• Ease with digital tools and document management systems
• Very good organizational and prioritization skills
• Precise, reliable, and structured work
• Keen sense of confidentiality and discretion
• Excellent presentation and interpersonal skills
• Team spirit, availability, and flexibility
• Ability to work autonomously and to take initiatives

Personal qualities particularly sought

• Above all, we are looking for a person who is:
• welcoming and pleasant with clientele ;
• calm and efficient, including when several requests arrive simultaneously ;
• organized and conscientious ;
• capable of anticipating rather than simply executing ;
• comfortable in a demanding professional environment; wanting to invest themselves sustainably within an SME.

The ideal profile

• An experienced, stable, and reliable person, who appreciates the variety of tasks and wishes to occupy a central role in the daily functioning of a fiduciary.
• Beyond technical skills, we attach particular importance to personality, sense of service, and the ability to integrate into a human-sized team.

Advantages

By joining Fiduciaire Muller Christe & Associés SA, you will benefit from:

• A stimulating and friendly working environment.
• Opportunities for professional development and continuous training.
• Competitive remuneration and attractive social benefits.
• Flexibility in the organization of work.
• A modern and well-located working environment.

Information to apply

If you are ready to take on this challenge and contribute to the success of our fiduciary, we would be delighted to receive your application. Apply now via our website and join a passionate and committed team!

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