Executive Assistant

This is your contribution • Proactively support the Director and the Head of the Executive Staff, as well as coordinate appointments, dossiers and deadlines • Prepare and follow up on meetings of the management, record minutes of decisions and track pending items • Organize and accompany retreats, workshops and conferences • Manage business matters and documents in Acta Nova as well as use M365 for collaboration and task coordination • Coordinate administrative work for audits, reportings, surveys and contracts • Participate in projects and pragmatically develop administrative processes and digital templates What makes you unique • Commercial basic training as well as several years of experience in a demanding assistant function; function-related further training is an advantage • Very good knowledge of M365 as well as experience with electronic business management, ideally Acta Nova • Strong organizational talent, high level of independence and reliable prioritization - even with parallel or short-term assignments • Confident expression in spoken and written language as well as experience in minute-taking • Committed, audience-appropriate appearance and enjoyment of working with different stakeholder groups • Very good active knowledge of two official languages; knowledge of a third official language and English is an advantage What we offer • Working for Switzerland We are committed to the Swiss success model and work for the benefit of the population. • Lived diversity Thanks to equal opportunity, we develop our competencies and bring in different perspectives. • Healthy at the workplace We support and advise our employees in the area of physical and mental health. Questions regarding the application Anita Banderini \+41 58 46 76571 For sport and movement in Switzerland The Federal Office of Sport (BASPO) promotes sport and its values - for all age and performance groups. BASPO combines sports policy, sports promotion and training: This includes the largest Swiss sports promotion program Jugend+Sport and training, course and training centers in Magglingen and Tenero. The Federal Institute of Sport Magglingen EHSM is the only Swiss university dealing with training, development, research and service in the field of sport.