HR Admin Coordinator 80-100%

HR Admin Coordinator (m/w/d) 80-100% The Oettinger Davidoff Gruppe, with a turnover of over half a billion francs and over 4'000 employees worldwide, can trace its roots back to 1875 and is still an independent family-owned company today. It is dedicated to the manufacture, marketing, distribution, and retail of premium cigars, tobacco products, and accessories. The premium cigar business includes the brands Davidoff, AVO, Camacho, Cusano, The Griffin's, Private Stock, Zino, and Zino Platinum. The Oettinger Davidoff Gruppe also distributes numerous brands in several countries as a general agent. The company is strongly rooted in the "Crop-to-shop" philosophy and pursues the approach of vertical integration, from the tobacco fields in the Dominican Republic and Honduras to the global network of 65 Davidoff Flagship Stores/Satellites and strong contract dealers in over 130 countries. HR Admin Coordinator (m/w/d) 80-100% Areas of responsibility Administration and maintenance of personnel data in HR systems (e.g. SAP SuccessFactors, etc.) Creation of employment contracts, contract changes, and certificates Coordination of offboarding and backup for the coordination of onboarding, including systematic recording Processing of entries and exits in cooperation with Payroll, IT, and Facility Management Administration of long-term absences, including accident and sickness reports (with SUNET) and processing of daily allowance settlements as well as processing of possible salary and vacation deductions Administration of absences (vacation, sickness, maternity, paternity, etc.) Monitoring, checking, and correction of working hours in the system as well as coordination with the respective department heads Participation in local HR projects and processes (e.g. digitalization, audits) Maintenance of HR documents and templates in German and English Contact person for employees and managers in administrative HR matters Qualifications and experience Completed commercial training with further education in the field of HR (e.g. HR assistant with federal certificate of advantage) Initial professional experience in a comparable HR function, ideally in an international environment Good knowledge of labor law and social insurance High IT affinity and interest in new media and tools Very good experience in SAP (SuccessFactors or similar HR ERP) and MS Office (Excel) Administration and maintenance of personnel data in the HR system (e.g. SuccessFactors, Workday) Good knowledge of labor law and social insurance Experience in participating in or leading HR-related administrative projects Very good organizational skills and a pronounced sense of order and structure Reliable, loyal, proactive, and accessible personality Distinct service orientation and pleasure in administrative tasks Language skills: German: stylistically secure in word and writing English: good knowledge French: advantageous High social competence and team ability Communicative, flexible, and loyal personality Independent, reliable, and responsible way of working High degree of discretion, accuracy, and commitment We offer you An agile, stable, and internationally recognized family-owned company A modern, state-of-the-art workplace in the Maison Davidoff, with a fully equipped cafeteria and garden, and just a few minutes' walk from Basel's main station, including numerous dining options in the vicinity A dynamic and multicultural work environment with modern working tools Attractive working conditions, such as flexible working hours and up to two weekly home office days (if the respective position allows it); five weeks of vacation per year Attractive employee discounts for our products If we have sparked your interest, we look forward to receiving your complete application documents via the "Apply" button!