Head of Secretarial Services - 80% to 100%

With more than 13'000 employees representing 160 professions, Head of Secretarial Services \\- 80% to 100% With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. Counting nearly 1200 employees, the Département de médecine aiguë (D\\-MA) includes the services of clinical anesthesiology, pharmacology and toxicology, adult intensive care and adult emergencies. It responds to a quadruple mission through its services which provide their expertise in frequent interaction with all the Hôpitaux Universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients. Head of Secretarial Services \\- 80% to 100% Reporting to the head of department, you are in charge of managing and supervising the activities of the medical secretariats of the anesthesiology service, emergency service, intensive care service and the DMA pool. You implement processes aimed at guaranteeing the quality of secretarial activities, harmonizing professional practices and maintaining consistency between the different services at the administrative level. You ensure the adequacy of resources in relation to the workload. You ensure the coordination of activity by motivating and animating a team of more than 20 employees. You strive to develop their skills by implementing versatility and a substitution system between services. Qualifications You hold a commercial maturity or a CFC as a commercial employee. You have completed management training (CAS). You have at least 2 years of experience in team management and at least 5 years of experience in a secretarial position (medical or executive) in a large structure. You have very good knowledge of IT tools (ECDL advanced level for Word, standard for Excel and Powerpoint). Knowledge of software such as DPI, DPA, Opale, Winscribe and GRECO would be a real asset. Mastery of French in writing as well as orally is indispensable. You possess excellent organizational and priority management skills allowing you to face emergency situations requiring good stress management. You have a good capacity for analysis and a ability to synthesize. You are an assertive, flexible and listening person. Dynamic, you demonstrate adaptability and are proactive in providing consistency to the DMA secretariats. Additional Information Commencement of duties: as soon as possible Number of positions: 1 Activity rate: 80% to 100% Function class: 14 Contract: CDI Application deadline: Inquiry: \Write an email\ (\< \>) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid2cdb305jm jpit0729jm jpiy26jm