Assistant to Director CPCO

• 03 July 2026 • 100% • Indefinite duration • Zurich Assistant to Director CPCO Zurich, CH, 8005 About the position The Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high-level administrative and organizational support to enable effective leadership and smooth day-to-day operations. As a trusted partner, this role ensures effective coordination, clear communication, and strong stakeholder engagement. Beyond supporting the CPCO, the Assistant to Director leads the Zurich Assistants Network, promoting best practices, mentoring peers, and acting as a central coordination point for internal stakeholders. Key responsibilities include Executive support • Managing and optimizing the CPCO's schedule, ensuring time is allocated to high-value priorities • Coordinating complex meeting planning, preparing information documents, and ensuring timely follow-up • Managing all travel arrangements, including flights, accommodation, transportation, and visa requirements • Managing invoices, setting up suppliers, and expense reporting for the CPCO • Preparing documents, presentations, and materials for internal and external engagements Stakeholder management & communication • Serving as a professional and trusted point of contact for internal and external stakeholders • Building strong working relationships at all levels of the organization • Ensuring clear, timely, and effective communication between the CPCO, management teams, and key partners • Maintaining the highest level of confidentiality when handling sensitive HR and organizational matters Operational & team support • Organizing the annual Chairman's Awards • Supporting team event organization, management meetings, and seminars • Coordinating onboarding for new joiners, including schedules and integration support • Tracking key deliverables, ensuring action follow-up, and contributing to operational excellence within the HRLT Leadership within the assistant community • Leading the Zurich Assistants Network, fostering collaboration and continuous improvement • Mentoring peers, sharing best practices, and contributing to building a strong and cohesive assistant community • Acting as a central coordination point for assistants supporting leaders About you • Commercial apprenticeship with additional training as an Assistant to Director (Direktionsassistentin) or equivalent • Minimum 7 to 10 years of experience in supporting senior executives in international and dynamic environments • Proven experience in supporting C-level leaders, ideally in HR or people-centric functions • Fluency in German and/or Swiss German and English; additional languages are an asset • Strong IT skills, particularly in the Microsoft 365 environment • Experience working in complex and matrix organizations with multiple stakeholders • Experience with Concur, SAP, SuccessFactors, and ServiceNow • Knowledge of HR processes, terminology, and organizational dynamics • Experience in leading or contributing to an assistant network or community of practice Employment segment: Administrative assistant, Assistant to Director, Secretary, Bilingual, Administrative