Administrative Assistant - HSE Department Support

Administrative Assistant - HSE Department Support 100% L Administrative Assistant - HSE Department Support Administrative Assistant - HSE Department Support 100% Workplace Genève Activity rate 100% Start date to be agreed Is this you? Do you like working in a team to find solutions, are you well-organized, and do you have communication skills? You provide flexible and reliable support to HSE teams, always keeping the essentials in mind. Your motivation is to simplify processes and support your colleagues, so that we can celebrate our successes together. For collaboration with your colleagues, it is important that you spend at least 50% of your working time in the office as part of this role. What awaits you Ensure the updating, drafting, and management of essential HSE documentation, including procedures, presentations, and reports Contribute to the regular updating of HSE dashboards for monitoring key indicators and preparing reports Create, manage, and maintain collaborative tools (such as SharePoint or databases) in order to optimize the efficiency of the HSE team Risk analyses: Ensure the administrative follow-up of the resulting corrective and preventive actions Coordinate and monitor contracts with service providers related to HSE activities Provide support in monitoring the invoicing and ordering processes related to HSE operations Provide administrative and organizational support for HSE operational projects, particularly for planning, monitoring, and documentation Plan and organize HSE meetings and committees, and write the corresponding minutes Manage the logistical organization of HSE training (fire, first aid, etc.) intended for site occupants Coordinate and participate in evacuation and fire safety drills, in close collaboration with the HSE team Actively contribute to the development and dissemination of health and safety awareness campaigns, intended for all site occupants, with the Health Service and the HSE team What you bring Commercial, administrative training or equivalent An HSE specialization is an asset 2 to 4 years of experience in a similar administrative role Experience in an HSE or technical environment is a plus Experience within an international organization is a plus Proficiency in French level C1 min Proficiency in English level C1 min Excellent management of IT tools (MS Office) Proficiency in SAP is a plus Communicative, autonomous, discreet, and proactive personality Strong customer orientation and sense of service Excellent presentation Ready for us? We are ready for you. At ISS Suisse, we ensure every day the smooth running and comfort of offices, laboratories, airports, production sites, stations, schools, and hospitals. Our more than 14'000 employees create, throughout Switzerland, living spaces in which more than a million people feel good and can thrive daily. ISS is synonymous with innovation, quality of service, and proximity to customers. A leader in our market, we offer stable jobs, varied development perspectives, and a corporate culture based on esteem, safety at work, and responsibility - materialized by five dedicated programs, more than 200 trainings and developments, as well as by the systematic use of sustainable products and solutions. About us Employee testimonials Your contact Thomas Contenta Talent Acquisition Manager Apply now jpid215888ejm jpit0729jm jpiy26jm