Technical Assistant

ai4 is an architecture firm located in Geneva (headquarters), Lausanne and Porto, with approximately forty employees. As part of the development of our activities, we are looking for a technical assistant to strengthen our Geneva team.

technical assistant

Technical and financial project support

• Tendering follow-up: receipt and administrative compliance control
• Comparison of bids (comparison tables, quantity control, verification of discrepancies)
• Drafting, formatting, and administrative management of enterprise contracts and their addenda
• Follow-up of client additions and deductions: internal consolidation and validation
• Administrative follow-up of client modification hours and reporting to management and project managers
• Support in the follow-up of schedules and contractual deadlines
• Transcription of minutes from site meetings, coordination meetings, and client meetings
• Project document management (filing and updates)

Administrative support

• Management of the telephone switchboard in a pair with the executive assistant
• Replacement of the executive assistant during her absences (reception, client welcome, executive assistance)
• Administrative support (mail, file follow-up)

Your profile

• Ideally, proven experience in a design-build firm, general contractor, or architecture firm
• Excellent mastery of Excel: understanding and adaptation of formulas, ease with calculations — this position is primarily focused on numbers, a real appetite for this dimension is essential
• Ability to read and understand architectural plans, ideally
• Impeccable French, both spoken and written; mastery of other languages is an asset
• Acute sense of analysis and detail, rigor in the control of figures and documents
• Versatility, ability to manage several projects in parallel at a sustained pace
• Ease with the Mac environment, a plus

Start date & activity rate

As soon as possible for a position at a minimum rate of 80%

If your profile matches this offer, please send your complete dossier (CV, cover letter, and work certificates) to:

Note: If you do not hear from us within 15 days, please consider that your application has not been retained.

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