Team Assistant Projects & Administration (50 - 60 %)

We are engineers by conviction. We are the first point of contact for acoustics, building physics, energy, sustainability, fire protection and pollutants. From Bern, Basel, Zürich, Luzern, Lausanne, Genf and Visp across all of Switzerland. Where others see chaos, you see the next to-do. Become Team Assistant Projects & Administration in our team in Bern (50 - 60 %)

Why do we need you?

• Because without you, simply nothing runs: You support the team by handling everything from correspondence and reception to mail and orders
• Because you relieve project managers in day-to-day business and have a confident grip on project recording, quoting and invoicing
• Because you accompany new colleagues from day one -- you coordinate onboarding and offboarding with care and foresight
• Because you keep an eye on the monthly hours and expense control -- no number slips through the cracks
• Because you manage debtors and creditors carefully and always maintain an overview
• Because you not only maintain our data in CRM and ERP systems (Vertec, Abacus), but actively develop them further
• Because you love working in cross-location teams
• Because you don't just apply existing processes, but develop them further, and AI is not just two letters from the alphabet

What are you particularly good at?

• You are the hub that holds the team together -- open, proactive and involved with joy
• Numbers are your home: secure, precise and always with a common thread
• Structure is your strength -- even in a rush, you remain calm and find pragmatic solutions
• Networked thinking and the simultaneous juggling of different topics is your favorite discipline
• You communicate clearly, bring humor and radiate positive energy

What do you bring with you?

• Commercial employee EFZ or comparable training as well as experience in a similar assistant or clerical function, ideally in a planning or engineering office
• Very good German (C1 or native language), French skills are an advantage
• Confident use of Microsoft 365 (Outlook, Teams, Sharepoint, Word, Excel); ERP experience
• Proactive and process-oriented way of thinking
• High resilience as well as independent, exact way of working
• Commercial understanding of the project business: cost coverage, interim payments, retentions and over-invoicing are familiar to you and you keep a proactive eye on the numbers

What you can expect from us:

• We have trust in you and your abilities
• GaE is organized sociocratically: circle organization instead of <<top-down>> hierarchy
• Induction, further development, constructive error culture and transparency
• Varied and agile environment, motivated team, most modern software and infrastructure
• Centrally located place of work in Bern

Do you want to go with us? If you are flirting with a yes, we look forward to digital mail. [Careers at Gartenmann Engineering -- Become part of our team](< >) j4id10425869a j4it1041a j4iy26a