Administrative Clerk Administration & Executive Management Assistant (60%)

About us

Dampfwaren AG (Smokee) is a growing Swiss trading company in the specialty retail and consumer segment (vapes, shisha, tobacco, CBD, snus). With currently 8 branches and a webshop, we manage our entire omnichannel business directly from our headquarters and central warehouse near Seetalplatz in Luzern. With us, things are handled pragmatically, directly, and proactively. To effectively relieve our executive management of operational administration in daily business, we are looking for a reliable, down-to-earth organizational talent.

Your mission

You will take over the administrative scepter in the back office of our central warehouse. You will manage administration independently, tame the flow of paper and documents, silently manage the interface to our external fiduciary service, and keep the executive management's back free.

Your core responsibilities

Finance & fiduciary preparation: You check, post, and process all accounts payable invoices digitally, prepare monthly closings, and monitor the monthly time tracking as well as work reports of our staff.

Incoming mail management (office@): You manage the central inbox independently, handle administrative inquiries directly, and keep disruptive factors away from the CEO.

HR & master data maintenance: Preparation of employment contracts, preparation of payroll data for the fiduciary service, as well as maintenance of supplier master data in the ERP system.

Back office in a commercial environment: You have no problem with your office being directly attached to our central warehouse. You ensure structure, order in the filing, and smooth interfaces between the office, warehouse, and branches.

What you bring with you

Completed commercial basic training (KV EFZ) or sound multi-year experience in SME or trading administration.

Down-to-earth "hands-on" mindset: You feel comfortable in a dynamic trading and warehouse environment and enjoy creating structure and order in everyday administration.

Digital affinity: Proficient use of MS 365 (Outlook, Excel) as well as willingness to work with modern digital document tools and ERP systems.

Exact way of working: Conscientiousness when checking numbers, documents, and time tracking.

Communication strength: Stylistically confident German in speaking and writing as well as direct, solution-oriented communication.

What we offer you

Real relief role: A clear, independent area of responsibility in which you can establish your own structures.

Uncomplicated culture: Short decision-making paths, down-to-earth doer mentality, and direct communication with the executive management.

Predictable working hours: Fixed 60% workload with flexible agreement of working days.

Interested?

We look forward to receiving your complete application dossier including salary expectations directly via the application form.

j4id10403830a j4it0939a j4iy26a