Administrative Assistant, events & communication

Located in Vaumarcus, on the shores of Lake Neuchâtel, the Fondation Le Camp is a center for meeting, training, and holidays, offering an exceptional natural setting. Throughout the year, it welcomes different types of groups, families, companies, and individuals for stays, seminars, events, and various activities.

Founded on values of sharing, respect, and openness, the Fondation Le Camp offers a dynamic and versatile environment, where each collaborator contributes to providing a quality experience to its guests.

Activity rate: 80 % (33 h 35 weekly)

The activity rate is distributed as follows, for indicative purposes and may vary depending on seasonality and administrative needs:

• Administrative management: 50 %
• Communication and events: 30 %

Presence at the reception: Monday: 8h-12h and 13h-18h, Tuesday to Friday: 8h-12h and 13h-17h30, one day off, ideally Wednesday, to be agreed upon.

Hours adaptable according to the needs of the activity and events.
One weekend of duty per month minimum, according to a schedule established in advance.

Event tasks

• Participation in the organization of events: Tasting meals, game meals, Christmas market, etc.
• Management of event communication: press, flyers, social networks, and other communication media.
• General communication management: Facebook, Instagram, LinkedIn, website, flyers, brochures and posters, etc.
• Help with the setup for seminars and events
• Monday information session with clients
• Satisfaction questionnaire

Administrative tasks

• Preparation of offers and rental contracts
• Reservation follow-up
• Management of requests and client relations
• Confirmation of rental contracts
• Ensure the proper transmission of information between departments
• Welcoming clients and managing check-in / check-out
• Searching for new clients
• Site visits with future clients
• Coordination of wedding organization
• Telephone duty and presence at the reception
• Drafting minutes of staff meetings
• Other administrative tasks