Receptionist & Administrative Assistant

Receptionist \& Administrative Assistant Schedule: 08:00 \- 12:00 \- 13:00 \- 17:00 Your role: A true pillar of the reception and the smooth running of the office, you ensure a professional, warm, and efficient presence, while providing versatile administrative support to the entire organization. Responsibilities: Reception \& communication Manage incoming telephone calls and emails with professionalism. Welcome visitors with courtesy and direct them to the right interlocutors. Administrative \& logistics management Reception, sorting, distribution, and sending of mail, parcels, etc. Monitoring of office supplies, parking cards, etc. Coordination of premises maintenance and external service providers. Organization of meetings, room reservations, and coordination of travel. Operational \& event support Support to the management team for the handling of confidential correspondence and event coordination. Organization of internal activities (conferences, team building, etc.). Writing of clear and concise meeting minutes. HR \& legal support Participation in the integration of new employees at the headquarters. Preparation of simple administrative and legal documents. Ensuring compliance with internal procedures and regulatory standards. Key skills Interpersonal: Sense of welcome, active listening, diplomacy, discretion. Organizational: Rigor, punctuality, management of priorities and unforeseen events. Linguistic: Mastery of French, German, and English (spoken and written). Italian is an asset. Technical: Good mastery of office tools (Word, Excel, Outlook). Performance indicators Quality of reception: Satisfaction of visitors and interlocutors. Administrative efficiency: Respect of deadlines and reliability of deliverables. Versatility: Ability to manage several missions simultaneously with calm and method. jpidd8fa3c7jm jpit0833jm jpiy26jm