Medical secretary (male or female) in the orthopedic surgery and locomotor system traumatology service - 70%

Company Description ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Department of Surgery. This department ensures the care of female and male patients, both in elective and emergency cases. It represents a center of excellence, not only Swiss, but also European in several fields and in several of its surgical specialties. The orthopedic surgery and locomotor system traumatology service manages the surgical impairments and conditions of the locomotor system of adult female and male patients through surgical or conservative means, taking into account the services provided by other HUG services. It also manages adult female and male patients suffering from spinal trauma or disease without spinal cord or neurological injury, as well as adult patients suffering from surgical impairments and conditions of the hand. Furthermore, it ensures the rehabilitation and physical treatment of female and male patients entrusted to the specialized unit of physical medicine and orthopedic rehabilitation, as well as the care and preventive actions for patients presenting locomotor system lesions related to sports practice. Job Description ## Within the service secretariat, your mission is to autonomously organize and ensure the daily work related to the activity of the assistant physicians and chief residents. Thanks to your interpersonal skills, you welcome, inform, and direct female and male patients presenting at the orthopedic surgery and locomotor system traumatology service and manage the telephone calls you receive. You organize consultations by managing the physicians' electronic agenda and preparing patient files. After consultations, you autonomously and quickly ensure the typing of medical reports and operative reports. You also participate in supporting the processing of the service's discharge letters. If necessary, you schedule complementary medical examinations. You also ensure the management and follow-up of insurance requests (DRM). While responding to various requests, you successfully and autonomously carry out administrative activities related to your function, such as the follow-up of patient files, and the management of mail and electronic messaging. You demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat, such as the reception, sorting, distribution and/or follow-up of paper mail and orders, and the scanning and archiving of various documents. Within the team, you develop a close link with your medical secretary colleagues, and you ensure continuity of service during absences. More generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services depending on needs. Qualifications ## You hold a CFC as a commercial employee and/or a medical secretary diploma, or any training deemed equivalent. You have successful experience in a similar position within a medical secretariat. You have a very good knowledge of IT tools (ECDL certification required: advanced levels in Word, and standard in Excel), as well as the institutional software in use at HUG (DPA, DPI, GRECO 2, OPALE). You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is easily understandable to you. Knowledge of English is an asset. Possessing a good team spirit, you have the capacity to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you. You also possess the tools allowing you to deal with unforeseen events and thus easily manage stress situations. Finally, you demonstrate a keen sense of confidentiality. Additional Information ## • Start date: 01.11.2026 • Number of positions: 1 • Activity rate: 70% • Function class: 11 • Contract: CDI • Application deadline: 14.08.2026 • Request for information: Mme A. Casimiro Lopes, head of secretariat, tel. 079 553 50 43 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.