Unit Secretary

Job Description ##

The Direction générale des affaires institutionnelles et des communes is looking for a motivated unit secretary, capable of managing priorities and providing autonomous administrative support to the Direction des affaires communales and the Direction des finances communales.

Join a structure where your expertise will be recognized and valued!

Responsibilities ##

• Ensure the smooth running of the approval procedures for municipal and inter-municipal normative acts.
• Enrich the databases allowing for the monitoring of ongoing files.
• Prepare and format various correspondence, schedules, consultations, decisions, notes, tables, presentations, statistics.
• Ensure the administrative follow-up of the direction's files, particularly deadline management (keeping the monitoring table up to date, reminding of deadlines, etc...).
• Draft letters and emails autonomously.
• Take and write minutes.
• Welcome, orient, and provide all useful information to users (municipal elected officials, prefects, citizens and other services of the Administration cantonale vaudoise).
• Respond autonomously to general inquiries.
• Manage the storeroom and the proper functioning of the equipment available.

Qualifications ##

• CFC as a commercial employee or an equivalent title.
• Experience within a public institution (municipality, prefecture or State service).
• Sense of autonomy and professional conscience.
• Good knowledge and interest in public institutions.

For further information, please consult the job description by clicking here or contact Monsieur Vincent Duvoisin at +41 21 316 41 55 .

WHO ARE WE? ##

At the Direction générale des affaires institutionnelles et des communes (DGAIC), we promote collaboration between the State, the ten prefectures of the canton and the municipalities. We provide legal, financial and political support, advise the Conseil d-État and the cantonal administration on legislative projects, and accompany municipalities in their procedures. We also manage the recovery of State claims and the recognition of religious communities. Join our dynamic and committed team for the well-being of our canton!

For more information, click here to consult our site.

Why join the Etat de Vaud? ##

The Etat de Vaud offers a great diversity of jobs and evolution opportunities. The working conditions follow the themes of equality, inclusion, sustainability and professional ethics in an environment conducive to the reconciliation of professional and private life.

To learn more about our benefits, go to our Etat employeur page.