Administrative Manager – Law Firm

HDC is a recognized Lausanne law firm, composed of
Administrative Manager – Law Firm (100%)
HDC is a recognized Lausanne law firm, composed of experienced lawyers advising companies, public institutions, and individuals. Our practice is distinguished by a pragmatic approach and a high demand for quality. We place the relationship of trust with our clients at the heart of our activity and attach particular importance to rigor, reliability, and the human element in our work.
As part of the replacement of a member of our team, we are looking for an
Administrative Manager – Law Firm (100%)
Your mission
You ensure the complete management of the secretariat and centralized administrative support, guaranteeing the proper processing of files and daily operations. You are also responsible for billing operations and accounting follow-up. Your responsibilities include notably:
Secretariat & administration
Calendar management and monitoring of judicial deadlines
Mail management (receipt and dispatch)
Formatting and proofreading of legal documents, preparation of lists, copying of judicial files
Opening, management, and archiving of files
Correspondence with clients, authorities, and courts
Accounting & billing
Billing of mandates, payment follow-up, and accounts receivable management
Maintenance of the Firm's and partners' accounting
Payment of salaries and suppliers
Preparation of VAT statements
Coordination & supervision
Supervision of the commercial employee apprentice
Management of the office supplies and relations with suppliers
Internal coordination and operational support to lawyers
Your profile
CFC as a commercial employee or equivalent training
At least 10 years of professional experience in an administrative position with responsibilities, with solid experience in accounting and billing; experience in Switzerland required.
Excellent command of French (oral and written) and knowledge of English (B2)
Advanced mastery of IT tools (Office 365). Mastery of Forensys is an asset.
You demonstrate a sense of service, team spirit, rigorous organization, autonomy, a good sense of priorities, and good abilities to evolve in a demanding environment.
Absolute discretion and reliability complete your profile.
We offer
A dynamic work environment within a recognized firm
Direct contact with lawyers specialized in various fields
A modern work environment
Varied responsibilities and a key role in the functioning of the firm
A permanent contract
5 weeks of vacation
Attractive conditions in relation to the market
Application deadline: 20 September 2026
Start date: immediately or by arrangement
Workplace: Avenue de Sévelin 15, 1004 Lausanne jpid4ba47f2jm jpit0936jm jpiy26jm