Head of Administrative Coordination at 80%

Directly reporting to the General Secretary Head of Administrative Coordination at 80% Directly reporting to the General Secretary, you hold a central position within the municipal administration. You ensure the coordination and follow-up of cross-functional administrative files and are responsible for the organization and smooth functioning of the municipal reception, composed of two employees. Head of Administrative Coordination at 80% Missions: \- Ensure the coordination and administrative follow-up of cross-functional files of the municipal administration; \- Organize and supervise the functioning of the reception, supervise the team and guarantee the continuity and quality of the welcome; \- Coordinate the processing of mail, the monitoring of deadlines and the flow of information within the administration; \- Ensure the management and administrative follow-up of various municipal services, authorizations and procedures; \- Prepare and ensure the administrative follow-up of meetings, files and decisions; \- Ensure the proper use and update of administrative management tools, databases and internal procedures; \- Actively participate in the reliability, simplification and continuous improvement of administrative processes; \- Collaborate closely with the General Secretary and the various services of the administration. Experience within a public administration, ideally municipal, is an asset. Special working conditions: \- Federal Diploma of Executive Assistant or a university degree deemed equivalent; \- Proven professional experience in an administrative function including responsibilities for coordination and file follow-up; \- Demonstrated experience or aptitude in supervising a small team; \- Excellent command of French, both spoken and written; \- Very good command of IT tools and ease with digital environments; \- Excellent organizational skills, rigor and ability to simultaneously manage multiple files and deadlines; \- Autonomy, spirit of initiative and ability to define priorities; \- Interpersonal skills, sense of collaboration and public service; \- Professional discretion and strict respect for confidentiality. jpidbd5192djm jpit0834jm jpiy26jm