Secretary to the Chief Physician or Head of General Pediatrics Department - 90%

Offer criteria • Professions : • Medical Coordinating Secretary in Clinic (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturité / Vocational maturity • + 1 diploma • Skills : • English • French • Locations : • Genève • Conditions : • Permanent • Salary not specified • Full Time Offer criteria • Professions : • Medical Coordinating Secretary in Clinic (M/F) • Min experience : • 3 to 5 years • Diplomas : • Maturité / Vocational maturity • + 1 diploma • Skills : • English • French • Locations : • Genève • Conditions : • Permanent • Salary not specified • Full Time The company: HUG ## With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève is a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Department of Women, Children and Adolescents, whose mission is to offer quality care adapted to the needs of women at every stage of their lives and to the health problems faced by newborns, children, and female and male adolescents from their birth until the age of 16. It works on the development of cutting-edge services and specialty competence centers. The general pediatrics service takes care of the health problems of newborns, children, and female and male adolescents until the end of their growth and contributes to the maintenance of health. It also ensures the coordination and postgraduate training of pediatricians. More info on HUG Job description ## Within the general pediatrics service, you assist the Chief Physician or Head of Department in the management and administrative organization of the service, in the clinical, academic and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings and seminars, by managing the electronic agenda of the Chief Physician or Head of Department. You prepare files, write meeting minutes and coordinate the follow-up of decisions taken. You manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit proposed responses. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as the management of schedules (VRH) of senior physicians, clinical heads or chief residents and intern physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical body, the follow-up of the budget allocated to the service and research. Your proactivity allows you to perform the logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses and training. Within the team, you develop a close link with your medical secretary colleagues and you ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services depending on needs. Profile description ## You hold a diploma from the École Supérieure de Commerce and advanced administrative training such as a federal diploma of executive assistant. You have successful experience of 3 years in a similar position in an executive secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you. As the clientele is resident and international, you have perfect mastery of French both orally and in writing and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset. You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web and a very good knowledge of the VRH software. Mastery of the software in use at HUG (DPA, DPI, OPALE, GRECO and Winscribe) is a significant asset. Resistant to stress, you are a very organized person and have an excellent sense of priorities. You are flexible and capable of adapting to different work environments and you ensure the efficient coordination of medical activities through your secretariat. Meticulous, you are used to managing confidential information with the utmost discretion. Finally, you possess a strong team spirit and actively contribute to collective success.