Recruitment Assistant - 100%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The Human Resources Direction has as its main mission to ensure the development of the institution's human capital in view of organizational evolution. It constantly seeks to innovate, challenge and improve its practices while basing its strategy on the positive experience of employees. The HR policy of the HUG is based on the development of skills and professional paths in line with institutional needs and focuses on taking into account the person, work-life balance and health and safety at work. Composed of a team of HR specialists, the Talents and Leadership Service has the mission to attract, recruit and retain talent while supporting the development of HR processes and policies. It proposes innovative recruitment processes, leadership development programs, managerial training, and career management programs at individual and institutional levels. Recruitment Assistant - 100% Within the Talents and Leadership Service and following an internal evolution, you join a team of 7 people in charge of transversal recruitment activities. In this evolving team, you have various responsibilities related to attractiveness and recruitment, and you contribute to the development of the axes of the HR roadmap. You provide complete support to the five HR recruitment specialists for all recruitment mandates under their responsibility. During the pre-selection phase, you ensure the qualitative analysis of applications received for transversal and high-volume campaigns as well as for more specific mandates. You follow the different stages of the recruitment process, including interview planning, management of situational exercises, and responding to... in parallel, you ensure a response to all spontaneous applications received in paper or email format. Furthermore, you manage the entire process of summer replacements representing more than 1'000 applications during the summer period. In your role, you ensure the publication of the advertisement, the evaluation and orientation of applications, then the contractual management of all recruited persons up to the drafting of certificates; occasionally supervise a team of 4 people dedicated to this process. You participate in the organization of events dedicated to recruitment such as recruitment campaigns, situational exercises and professional fairs and regularly contribute to the service's projects. Periodically, you establish indicators relating to your activity. You are comfortable with the common use of Excel for pivot tables, tracking tables, mail merge etc. You demonstrate an excellent sense of service towards internal clients and maintain quality contact with candidates, managers and HR teams by identifying solutions that meet needs while ensuring compliance with institutional recruitment policy and best practices. In support of your Recruitment Assistant colleague, you are a contact person for HR teams, you manage requests for more than 1000 job postings per year, coming from departments and directorates. You guarantee their publication with editorial quality promoting attractiveness and compliance with institutional practices. You also advise internal teams on drafting advertisements. The management of the various recruitment channels used at HUG (JobBoards, LinkedIn, specialized press) is part of your responsibilities as a substitute. As such, you analyze specific publication requests and undertake the associated steps. In a pair, you provide support to the users of the ATS SmartRecruiters, you can ensure the training for taking over the platform and provide assistance to members of HR services, by resolving problems to ensure optimal use of the tool. We offer a collaborative and stimulating environment, an active team, and participation in ambitious HR projects. Qualifications You hold a CFC in commerce, customer relations agent or a title deemed equivalent. The certificate of trainer for apprentices is an asset. You have a minimum experience of 2 years in managing high-volume activities including various administrative activities and a link with customers. You have worked in activities related to recruitment or human resources and you are used to operating in a fast-paced environment with a strong customer sense. You demonstrate reactivity to respond to requests that reach you while adopting a factual approach. You also have excellent organization and prioritization of your activities and demonstrate proactivity by identifying improvement opportunities promoting objective recruitment practices and a candidate experience; ensure you maintain a high level of quality with pronounced attention to detail. Excellent communication and irreproachable customer relations are necessary. Very good writing skills in French are indispensable. You are also comfortable with