Administrative / Executive Assistant 100%

Administrative / Executive Assistant 100% For one of our clients, a Geneva-based company specializing in the field of landscaping, we are looking for an Administrative / Executive Assistant to ensure the smooth administrative functioning of the company and to provide genuine support to the management. Administrative / Executive Assistant 100% Missions Ensure telephone reception and the processing of mail and e-mails. Assist management in the daily management of administrative activities. Prepare quotes in collaboration with the site managers. Prepare, follow up, and submit tender dossiers. Ensure the administrative follow-up of construction sites and document management. Update tracking tables and ensure the filing of dossiers. Perform various accounting tasks, including the entry of supplier and client invoices, payment follow-up, as well as the preparation of elements intended for the fiduciary. Participate in the administrative management of personnel: establishment of contracts, follow-up of employee files, management of absences, medical certificates, holidays, and preparation of variable payroll elements. Ensure the follow-up of insurance, administrative declarations, and various correspondence. Collaborate with the various internal interlocutors as well as with clients, suppliers, and partners. Profile CFC as a commercial employee or training deemed equivalent. Confirmed experience in a similar function, ideally within a company active in building, landscaping, construction, or an environment related to construction sites. Good mastery of tenders, preparation of quotes, and administrative follow-up of construction sites. Knowledge in general accounting (invoicing, suppliers, payment follow-up). Experience in the administrative management of human resources. Very good mastery of MS Office tools, notably Excel. Excellent organizational skills, sense of priorities, and autonomy. Dynamic, versatile, proactive personality with an excellent sense of service. Working hours: from Monday to Friday, from 7h30 to 12h00 and from 13h00 to 16h30\. jpid871e3a4jm jit0729jm jiy26jm